Office Manager

Job Title: Office Manager
Department: Administration
Employment Type: Full-time
Location: Jersey City, NJ

Job Summary

We are seeking an organized and proactive Office Manager to oversee and coordinate daily administrative tasks, ensuring the office operates efficiently and effectively. The ideal candidate will maintain a professional and productive workplace by managing administrative support, office supplies, and employee engagement initiatives.

Key Responsibilities

• Office Operations:

  • Oversee the day-to-day operations of the office to ensure functionality and efficiency.
  • Serve as the first point of contact for internal and external communication, including handling phone calls, emails, and mail distribution.
  • Maintain office cleanliness and appearance, coordinating with cleaning staff or service providers.

• Administrative Support:

  • Manage schedules, appointments, and calendars for senior staff or teams.
  • Prepare and distribute internal communications, reports, and presentations.
  • Ensure all office policies, procedures, and guidelines are up to date and adhered to.

• Inventory and Supplies Management:

  • Monitor and maintain office supplies inventory; reorder as needed.
  • Liaise with vendors and service providers to negotiate contracts and resolve issues.

• Financial Tasks:

  • Assist in budget preparation and expense tracking for office-related expenditures.
  • Handle petty cash, invoicing, and other financial administrative tasks.

• Team Coordination:

  • Support recruitment efforts, onboarding, and training of new employees.
  • Organize team-building activities, meetings, and company events.

• Compliance and Safety:

  • Ensure the office complies with health and safety regulations.
  • Act as a point of contact during emergencies, coordinating evacuation or safety drills.

Qualifications and Skills

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Problem-solving and decision-making skills.

Salary : $18 - $26