What are the responsibilities and job description for the Program Coordinator position at Anika Systems?
Anika Systems is a fast growing, woman-owned small business that specializes in providing innovative IT solutions for federal government agencies. Our expertise lies in accelerating delivery in Data and Analytics, Intelligent Automation, Application Development, and IT Modernization. We are currently expanding our Federal team and are looking for a Program Coordinator.
This position is currently remote; however, in accordance with federal contract requirements and company policy, there may be future changes to work location expectations. Candidates should be prepared for the possibility of a return to the office, either partially or fully, based on client directives, contractual obligations, or company policies. Any such changes will be communicated in advance.
We are seeking an experienced Program Coordinator with expertise in providing project and resourcing support. The ideal candidate will possess strong accountability, resourcefulness, and problem-solving skills, along with proficiency in organizational and analytical tasks.
Key Responsibilities:
This position is currently remote; however, in accordance with federal contract requirements and company policy, there may be future changes to work location expectations. Candidates should be prepared for the possibility of a return to the office, either partially or fully, based on client directives, contractual obligations, or company policies. Any such changes will be communicated in advance.
We are seeking an experienced Program Coordinator with expertise in providing project and resourcing support. The ideal candidate will possess strong accountability, resourcefulness, and problem-solving skills, along with proficiency in organizational and analytical tasks.
Key Responsibilities:
- Prioritize, coordinate and track project activities to include tasking work, compiling responses in a cohesive filing product and scheduling status and technical meetings.
- Scheduling, conducting and documenting meeting results including coordinating updates or corrections, publishing tasks and tracking tasks to completion.
- Develop and maintain project plans, risk and issue logs, and other governance documentation.
- Lead and coordinate forums, boards, and meetings as needed.
- Draft documents and responses for program senior leaders for their review and ensure all components of original task are fully addressed.
- Review documentation prepared by program staff for accuracy, completeness to include applying editing skills; coordinate with technical writer as needed for formal document preparation and publication.
- Communicate and coordinate with senior government and contract personnel to assess project status, ensure timely responses, and obtain remediation or corrections as needed to meet project requirements.
- Experience coordinating and managing tasks and projects to ensure timely, accurate, complete and professional results
- Expert attention to detail and organizational and time management skills to ensure multiple projects are delivered successfully
- Ability to manage and prioritize among multiple input sources and tasks simultaneously and provide effective and timely responses and ensure all requests and deadlines are addressed
- Excellent oral and written communication skills including experience supporting senior government and contract leadership
- Expert skills with MS office tools such as Outlook, Word, Power Point, Excel, Teams, and Share-Point User/Site administrator; ability to schedule and facilitate on-line and voice conferences while presenting
- The candidate will work with the various Information Technology and Business Teams, and support the coordination, communication, and reporting needs for projects and other efforts.
- Must be an effective communicator and demonstrate the ability to bring teams together and yield positive results.
- Work to generate weekly, monthly, and on-demand reports for tracking project progress, budget, risks, issues, and other actions as needed.
- Bachelor’s degree or equivalent professional experience required.
- 5 or more years of applicable experience
