Legal Assistant

Job Position Title: Legal Assistant

Department: Land Use

Reports To: Partner and Associates

Location: Ocean, NJ

Shift Type: Full-Time

Work Shift: Monday-Friday 9:00am-5:15pm (Hours may fluctuate)

Overview:

We are seeking a highly organized and detail-oriented Legal Assistant to join our Land Use department. As a Legal Assistant, you will provide essential support to our land use team, ensuring the smooth operation of our legal processes. This is an excellent opportunity for someone with a passion for law and a desire to contribute to the success of a fast-paced legal practice.

Essential Duties and Responsibilities (but not limited to):

• Manage administrative tasks such as client payments, managing received mail and plans, and thorough record keeping
• Organize and maintain all case files, including indexing/filing documents
• Coordinate with clients, professionals, municipals representatives and other parties involved in the application process
• Open and close files
• Documenting receipt of plans and reports
• Prepare correspondence and communicate with clients on behalf of attorneys
•  Assemble and send certified mail
• Maintain confidentiality of sensitive information questions and requests
• Answer phones in a pleasant and professional manner and communicating with clients, lenders, professionals, and other attorneys, daily by phone, email, and mailed correspondence

Skills:

• Excellent attention to detail and accuracy in work
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Knowledge of legal terminology and procedures
• Strong written and verbal communication skills
• Proficient in Microsoft Office
• Ability to work independently as well as collaboratively within a team environment

Qualifications:

• 0-3 Years of experience as a Legal Assistant
• Associate's degree or certification in paralegal studies is a plus
• Knowledge of relevant laws and regulations pertaining to the Land Use Practice area is preferred
• Knowledge in document management system iManage and billing system Orion is a plus

***All other duties and responsibilities as delegated.

Ansell.Law provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.