What are the responsibilities and job description for the Benefits Administrator position at AOC, LLC?
Reports directely to the VP of Human Resources. Offers administrative support to the Benefits Manager, including, but not limited to, monthly invoice administration, maintaining employee eligibility benefits in HRIS, ensuring new hires are properly enrolled in various plans, reviewing payroll deductions for all benefits plans as well as 401k deferrals. Provides assistance with all communication regarding open enrollment, retirement plan changes, annual required notices, etc. Maintains HRIS to ensure all benefits enrollments and deductions are correct on an ongoing basis. Handles any employee social activities. May assist with employee relation issues, disability claims, FMLA records, ERISA compliance, policies and procedures and when necessary, provides administrative support to the Corporate HR Manager as well as the VP of Human Resources.
Activity A: Benefits Administration
75 %
- Ensures new hires are properly orientated and enrolled in group benefits by working with local HR Leaders.
- Works closely with Payroll to ensure deductions are correct following annual open enrollment and on ongoing basis.
- Relies on HRIS to recon and process all monthly benefits invoices and pay in timely manner.
- Assist with open enrollment communications, HRIS changes including new carriers and rates, carrier connections.
- Assist employees with benefits questions & problems.
- Provides assistance as needed with life and disability and FMLA claims.
- Process life events and maintain documentation in HRIS as needed.
- Maintain weekly 401(k) employee deferral changes in HRIS.
Activity B: Employee Recognition and Engagement
10 %
- Mail birthday cards to employees on monthly basis.
- Schedule blood drives and annual employee flu shot clinic.
- Oversee annual food drive.
- Assist with holiday luncheon.
- Assist as needed with other special projects.
Activity C: Reports and Audits
10 %
- Provides assistance to the Benefits Manager during annual retirement plan audit by gathering required information in HRIS and 401(k) provider.
- Completes and files the annual EEOC report.
- Gathers census information as needed for RFPs annually.
- Provides assistance to the Payroll Manager for the annual worker’s compensation audit.
- Ensures all required annual notices are distributed to new hires and annually as necessary.
- Makes certain all company policies are kept up-to-date and posted on intranet.
- Complete monthly HR reports for various vendor uploads.
Activity D: Special Project and Research
5 %
- Research, compare findings, creative thinking considering AOC needs, make recommendation for various projects or changes in company procedures as requested. By HR Manager and VP of HR.
