Administrative Assistant / Accounts Payable

Aon is looking for an Administrative Assistant / Accounts Payable in Burlington, VT

Aon's Captive & Insurance Management ("ACIM") is looking to add an Administrative Assistant / Accounts Payable to our dynamic team in Burlington, VT. You will report directly to the Administrative Manager. This is an in-office position due to required internal controls and handling of documents but we offer flexible working schedules dependent on business needs.

This is a role required to sit on-site from our Burlington, VT office.

What the day will look like

Your day-to-day would include providing support to a portfolio of the accounts for all ACIM US offices, including the review and preparation of check request documents, creating and updating excel tracking documentation, while following internal control procedures as dictated by Aon's internal compliance.

• Be responsible for the Accounts Payable process for 85 entities led by Aon within the US, including printing of checks, obtaining appropriate signatures, scanning and mailing of checks.
• Document creation and editing in Microsoft Word, Excel and PowerPoint consistent with Aon's brand standards including proofing and production (ex: training materials, office policy and procedures, client board materials, etc.).
• Apply creative and proactive approach to provide high level of customer service and assistance to client teams, and fellow co-workers both inside and outside of immediate team.
• Connect with individuals inside and outside the company such as regulators, customers, and leadership.
• Assist and/or be responsible for ordering of supplies and equipment as requested and approved.
• Actively support other administrative assistants and provide and receive mentoring, coaching, and/or training as needed.
• Assist with coordinating staffing events and activities (virtually or live).
• Assist with other responsibilities as requested.

How this opportunity is different

You will work with a dynamic team of professionals who work together to support clients from Fortune 500 parent companies in various industries and locations. This role is essential to the success of the team and our clients, which leads to job satisfaction and growth. The team is collaborative and supports strong teamwork with flexibility and a focus on colleague well-being.

Skills and experience that will lead to success

• Possess 3 years or more of accounts payable and/or administrative support with growing responsibilities.
• Excellent organization skills, strong attention to detail, and the ability to reprioritize tasks/responsibilities.
• Ability to communicate effectively with others (written and oral), including excellent writing/proofreading skills including grammar, punctuation, spelling, and general editing.
• Advanced computer skills required (Microsoft Office: PowerPoint, Word, Excel, Outlook, as well as internet browsers and Adobe).
• Demonstrated ability to identify areas requiring increased productivity and improve methods and approaches with manager's guidance.
• Outstanding work ethic with the ability to occasionally work outside of normal business hours.
• Ability to work with sensitive information and maintain confidentiality along with internal controls.
• Demonstrated "can do", and "happy to assist", proactive and creative style, with a high level of integrity.
• Aware of own strengths and weaknesses, building on the former and addressing the latter, with manager guidance.
• Contribute to a collaborative, innovative, and forward-thinking office.

Education

• Bachelor's degree or equivalent years of proven experience.

We offer you

Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon's discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com

For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Pay Transparency Laws:

The salary range for this position (intended for U.S. applicants) is $45,000 to $56,000 annually. The actual salary will vary based on applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.

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