What are the responsibilities and job description for the Accounts Payable Specialist position at APEI?
Accounts Payable Specialist
American Public Education, Inc.
The Accounts Payable Specialist is responsible for the Accounts Payable processing cycle including and not limited to invoices, expense reimbursements, corporate cards, creating purchase requisitions, responding to employee and vendor questions, and handling/distributing Accounts Payable mail. Additionally, the position is responsible for the student and transfer record check refund process and maintaining all vendor, transfer record, student refund and employee reimbursement files. This position will provide exceptional service to internal and external customers.
The Accounts Payable Specialist reports to the Sr. Manager, Accounts Payable. This role has no direct or indirect reports.
This is a Hybrid role requiring on-site work in Charles Town, WV 3 days/week.
Responsibilities:
- Collects and processes invoices, expense reimbursements and check requests.
- Routes check and invoices for approval.
- Maintains accurate Accounts Payable files.
- Assists Business Office with processing student refunds.
- Assists Transfer Records Department in processing check requests.
- Completes and files the new vendor set-up request forms.
- Assists vendors and employees via telephone and e-mail with payment and coding questions.
- Assists with month-end, quarter-end, year-end preparation, 1099’s and financial audits.
- Handles incoming and outgoing mail for the Accounts Payable Department.
- Responsible for the void check process.
- Ensures compliance with Sarbanes Oxley Act (SOX), Internal Revenue Service, and other guidelines.
- Interacts with other departments to achieve daily, monthly, quarterly and yearly goals.
- Assists Senior Manager, Accounts Payable with other tasks/duties as needed.
- Regularly communicates with Accounts Payable team members on workflow progress.
- Assists other Accounts Payable Specialists with additional tasks/duties as needed.
- Performs other duties as assigned.
Requirements:
- Ability to work independently and exercise sound judgement.
- Ability to be organized, detail oriented and produce accurate work by required deadlines.
- Ability to interact with external vendors and internal APUS faculty and staff in a positive and professional manner.
- Ability to understand and execute policies and procedures.
- Candidate must have excellent oral and written communication skills and understand relevant finance technology and terminology.
- Minimum two years of recent experience in Accounts Payable.
- Experience with Microsoft Windows based applications (specifically Excel).
- Great Plains experience preferred.
- Paramount WorkPlace experience preferred.
About Us:
Online, on campus and in the workplace, we provide higher education and training to our country’s heroes – military service members, veterans, nurses, government employees, and motivated professionals that want to make a difference. American Public Education, Inc. educates service-minded students, ranging from the military, public service, federal agencies, and nursing communities, through American Public University System (APUS), Hondros College of Nursing (HCON), Rasmussen University and Graduate School USA (GSUSA).
It is the policy of American Public Education, Inc. (APEI) to afford equal opportunity to all qualified persons. We treat all qualified individuals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. American Public Education, Inc. does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.
