What are the responsibilities and job description for the Receptionist (Spanish Speaker) position at Apidel Staffing (For Fortune 500 Client)?
Client : Fortune 500
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Job Title : Receptionist (Spanish Speaker)
Location : Worcester, MA
Duration : 06 Months (Extension Possible)
Schedule : Mon – Fri; 08 : 45 AM – 05 : 00 PM EST
Pay Rate : $19.09 / hr on W2
Responsibilities :
Greet and assist members visiting the office in accordance with established procedures.
File material in accordance with a prescribed classification system.
Answer telephone calls, provide routine information concerning agency services and redirects calls as needed in accordance with established procedures.
Prepare standardized forms according to established procedures.
Receive, open, date stamp, investigate, assign and distribute incoming mail, messages, packages, etc. to appropriate individuals.
Scan prepared documents into the Captiva system and index documents by envelope category, document category and document type.
Retrieve and distribute records from files or boxes such as correspondence, applications, verifications, etc.
Search and recover information from computer terminals in order to respond to inquiries or requests.
Post information on such items as logs, spreadsheets, records or computer systems according to established procedures.
Operate and provide instruction on the usage of standard office equipment such as copy machines, postage machines, fax machines, computers (such as PCs and Printers), telephones, mail openers, TTY equipment.
Review forms, applications, documents, correspondence for accuracy and completeness.
Provide information concerning such topics as meetings, schedules, appointments, cancellations, etc. to appropriate individuals either orally or in writing.
Prepare and submit requisitions to maintain supply standards in accordance with established procedures.
Compile data for office and / or agency reports.
Provide inter and intra communications via the e-mail system.
Operate specialized office equipment that requires manufacturer-training prior to use.
Perform computer functions to create documents such as letters, e-mail, spreadsheets and charts, lists and memoranda.
Maintain and update daily activities logs for ongoing or completed work assignments in order to control daily assignments and workflow.
Maintain supply inventory, including assisting with ordering supplies.
Salary : $19
