What are the responsibilities and job description for the Administrative Staff Assistant position at APN Software Services Inc?
Title:- Administrative Staff Assistant Work Hours and Schedule
- Work Hours: You are expected to work either from 8:30 a.m. to 4:30 p.m. or from 9:00 a.m. to 5:00 p.m.
- Lunch Hours (Unpaid): You have flexible lunch hours but must take your lunch break between 12:00 pm and 2:00 pm. These hours are unpaid.
- The job is at Newark, NJ 07105.
- Experience: Candidates should have experience in legal and accounting fields.
- Proficiency in MS Office (Word, Excel, PowerPoint) and the ability to use scanning equipment and related software is required.
- Equipment: You will be provided with a laptop to perform your tasks.
- Software: You will use Microsoft Office programs (Excel, Word, PowerPoint) and an internal system specific to the organization.
- The interview for this position will be conducted in person.
- Administrative Support: The role involves providing administrative assistance to the agency head or upper management. This includes handling various programs, projects, and issues across different operations.
- Task Management: You will need to prioritize and expedite daily issues that require attention from senior management.
- Knowledge Requirements:
- A working knowledge of the agency's programs, policies, and operations is needed.
- Some knowledge of state government operations and analytical principles is beneficial.
- A general understanding of automated office processes is also required.
- Independent Work: The job demands the ability to work both independently and as part of a team.
- Communication: Strong oral and written communication skills are necessary, along with the ability to handle routine reporting (both quantitative and narrative).
- Document Management:
- You will be involved in document scanning, which includes preparing documents for scanning (removing staples, paper clips, etc.).
- You must check for errors and ensure document accuracy while efficiently managing and storing digital documents.
- Administrative experience (like being an Administrative Assistant or in a similar role).
- Proficiency in MS Office, particularly in Excel, Word, and PowerPoint.
- Strong communication skills, both written and verbal.
- Time management skills and the ability to prioritize tasks effectively.
- The ability to handle multiple tasks and meet deadlines in a team-oriented environment.
Salary : $19 - $25
