What are the responsibilities and job description for the Contract Administrator position at AppleOne Employment Services?
Summary:
Manages the end-to-end coordination and support of contracts including planning, negotiating, and executing/renewing in coordination with business lines. Develops and implements plans, trackers, goals, and objectives for any number of broad-based projects. Tracks, updates, and analyzes data to ensure accuracy of repositories and alignment with policies and procedures Acts as primary point of contact for departments, clubs, clients, and vendors regarding the department’s contracts. Interacts with suppliers to obtain pricing and product specifications, verifies order acknowledgements as needed. Conducts RFPs, negotiate with vendors, and prepare appropriate documentation. Prepares and delivers presentations and reports as required.
Duties & Responsibilities:
• Assists with planning, negotiating, and executing/renewing department contracts in coordination with business lines. Gathers contract information from stakeholders, establishes and adheres to timelines, and negotiates to reduce risk and ensure savings.
• Maintains knowledge of organizational rules affecting procurement and provides information about these rules to internal and external stakeholders.
• Collaborates with other departments, especially Legal, to ensure contract compliance with Legal requirements and adhere to the Legal approval process.
• Serves as a subject matter expert of department agreements/vendor partnerships by building strong relationships with colleagues to understand business needs.
• Maintains records in multiple systems and ensures accuracy and effectiveness of repositories.
• Researches, tracks, and analyzes complex reports and rectifies or identifies trends or problems.
• Assists with special projects such as pulling documents/files/records for audits and various analyses.
• Updates department database, maintains complex reports, and runs queries when requested.
• Facilitates communication between departments, clubs, clients, and/or vendors by answering questions regarding departments’ programs and resolving complaints. May negotiate extensions of deadlines.
• Performs other duties as assigned.
Requirements, Competencies and Certifications:
• Ability to demonstrate excellent analytical skills
• Strong organizational and time management skills
• Excellent oral and written communication skills
• Excellent interpersonal and customer service skills.
• Ability to present ideas effectively both orally and written.
• Proven ability to manage multiple projects.
• Strong research skills
• Proficient in standard PC applications
• Thorough understanding of contract types
Education & Experience:
• Bachelor’s degree in business or related field required.
• At least three years in a similar position preferred.
• A minimum of 3 years’ experience in managing multi-tasked projects.
