What are the responsibilities and job description for the Payroll Specialist position at AppleOne Employment Services?
The Payroll Specialist is responsible ensuring that Payroll and other related financial functions are resolved in a timely manner. This role requires union payroll experience and consistent attention to detail to avoid errors.
Responsibilities:
- Payroll administration for exempt & non-exempt employees on a semimonthly basis, including but not limited to:
- Set up, modify, and terminate employees in the payroll system
- Collect, calculate, summarize, and review timekeeping information for completeness and accuracy
- Obtain supervisory approval of timecard discrepancies
- Confirm overtime and double time approvals
- Detailed management of deductions for medical insurance, 401k, FSA, etc.
- Issue paychecks and process direct deposit payments
- Process garnishment requests
- Calculate and deposit payroll taxes in payroll system
- Direct contact with employees to clarify deductions, direct deposit, and other such details
- Track and communicate Paid Time Off (PTO) as applicable and appropriate
- Hold department supervisors accountable for accurate and timely approval of time cards
- Process employee final checks and other off-cycle payments, as needed
- Complete 401k contributions, 401k loan payments, 401k matching, assist with 401k compliance testing, and other such functions in the 401k web-based system
- Compile and provide internal management reports from payroll system software
- Process and issue annual W-2 forms to employees
- Process employment verifications, as requested
- Register with new states for employment, as requested
- Record employee complaints, questions, and concerns about payroll services and communicate those issues to the management
- Professional collaboration with other company staff
Requirements
- 4 years prior experience required processing UNION payroll for a multi-state employer, with some knowledge of CA wage & hour law
- Working knowledge of Excel, and payroll ERP platform(s)
- Professional interaction with vendors, coworkers and other employees
- Professional demeanor with Excellent Written and Oral Communication Skills
- Strong Organization Skills
- Must be computer literate with a high comfort level with ERP computer programs
- Must be Punctual and Dependable
Salary : $65,000 - $85,000
