What are the responsibilities and job description for the Executive Assistant position at AppleOne?
Our client is looking for an Executive Assistant for a 6-month contract.
Key Responsibilities:
Administrative Support: Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
Document Preparation: Draft, edit, and format reports, presentations, and correspondence using Microsoft Word and Excel.
Data Management: Create and maintain spreadsheets, analyze data, and prepare summaries or reports as required.
Meeting Coordination: Organize meetings, prepare agendas, take minutes, and follow up on action items.
Communication Management: Handle incoming and outgoing communications, including emails and calls, ensuring timely responses.
Task Prioritization: Monitor deadlines, prioritize tasks, and ensure the executive is well-prepared for meetings and engagements.
Project Assistance: Provide administrative support for special projects and initiatives as needed.
Confidentiality: Maintain discretion and confidentiality in handling sensitive information.
Qualifications:
Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
Advanced proficiency in Microsoft Word and Excel, with the ability to create complex documents and spreadsheets.
Strong organizational and time-management skills with a keen attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Professional demeanor and the ability to work independently with minimal supervision.
Prior experience in [industry/sector, if applicable] is a plus.
Key Competencies:
Proactive problem-solving and critical thinking.
High level of professionalism and discretion.
Strong interpersonal skills and the ability to build positive relationships.
Adaptability and resilience under pressure.
*****For immediate consideration, please contact Theresa Delgado, AppleOne Ventura********
EEO/AA Employer/Vet/Disabled.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Key Responsibilities:
Administrative Support: Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
Document Preparation: Draft, edit, and format reports, presentations, and correspondence using Microsoft Word and Excel.
Data Management: Create and maintain spreadsheets, analyze data, and prepare summaries or reports as required.
Meeting Coordination: Organize meetings, prepare agendas, take minutes, and follow up on action items.
Communication Management: Handle incoming and outgoing communications, including emails and calls, ensuring timely responses.
Task Prioritization: Monitor deadlines, prioritize tasks, and ensure the executive is well-prepared for meetings and engagements.
Project Assistance: Provide administrative support for special projects and initiatives as needed.
Confidentiality: Maintain discretion and confidentiality in handling sensitive information.
Qualifications:
Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
Advanced proficiency in Microsoft Word and Excel, with the ability to create complex documents and spreadsheets.
Strong organizational and time-management skills with a keen attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Professional demeanor and the ability to work independently with minimal supervision.
Prior experience in [industry/sector, if applicable] is a plus.
Key Competencies:
Proactive problem-solving and critical thinking.
High level of professionalism and discretion.
Strong interpersonal skills and the ability to build positive relationships.
Adaptability and resilience under pressure.
*****For immediate consideration, please contact Theresa Delgado, AppleOne Ventura********
EEO/AA Employer/Vet/Disabled.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1111
Salary : $40
