What are the responsibilities and job description for the Executive Assistant position at Arakelian Enterprises Inc?
Summary
We are seeking an experienced Executive Assistant to provide high-level support to the Executive Vice President. The ideal candidate is a proactive self-starter with strong communication skills, exceptional attention to detail, and the ability to manage multiple tasks and shifting priorities. A minimum of five years of experience supporting senior-level executives is required, along with proficiency in Microsoft Office Suite and strong verbal and written communication skills.Job Description
- Perform administrative tasks such as drafting letters, memos, invoices, reports, and other documents for executives.
- Arrange travel and accommodations for executives.
- Schedule and coordinate internal and external meetings, both in-person and via video conferencing.
- Attend meetings on behalf of executives, taking notes and recording minutes.
- Review and manage incoming communications or memos, assess importance, and distribute content as needed.
- Manage special projects from initiation to completion, ensuring deadlines are met.
- Screen and respond to calls, emails, and other inquiries on behalf of executives.
- Handle a high volume of tasks with minimal guidance and maintain flexibility to respond to urgent situations.
- Maintain a high level of integrity and discretion when handling confidential information.
- Professionally represent the organization in all interactions with employees, vendors, and external partners.
- Perform other related duties as assigned.
Required Qualifications:
- Bachelor’s Degree in Business, Human Resources, or a related field.
- Bilingual proficiency in English and Spanish.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Exceptional organizational, problem-solving, and interpersonal skills.
- Ability to prioritize tasks, manage deadlines, and handle multiple projects simultaneously.
- Strong verbal and written communication skills.
- Ability to collaborate effectively with executives and management teams.
- Ability to perform the physical requirements of the position, with or without reasonable accommodations.
Salary: $70,105.00 - $130,000.00
Benefits:
- Competitive wages
- Comprehensive benefit package Medical, Dental, Vision
- 401K
- Life Insurance
- Paid Vacation and Sick Time
- Career plan
- Recognition programs
- Professional development learning
- An exceptional work environment
Athens will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and any other applicable state, federal or local laws. EEO/M/F/disability/veteran
Salary : $70,105 - $130,000
