What are the responsibilities and job description for the Construction Administrative Assistant position at ARC Development Inc.?
Job Title: Construction Administrative Assistant
Location: Tampa, FL (Not far from Brandon, Valrico, Apollo Beach, Riverview)
Job Type: Full-Time
Requirements:
- Background in construction
- Quickbooks experience is preferred
- Bilingual - Spanish preferred
ARC Development is hiring a high-energy individual to coordinate daily functions of multiple construction projects. The ideal Admin is a competent self-starter with impeccable attention to detail and excellent follow through skills. ARC is a locally owned site contractor that prides itself on added value relationships and accountability. We work hard to accomplish our goals, meet deadlines and exceed our customers expectations.
Job Description:
We are seeking a Construction Administrative Assistant to support our Accounts Payable and Purchasing departments while assisting with field operations. The ideal candidate will be highly organized, detail-oriented, and able to handle multiple tasks in a fast-paced environment.
Key Responsibilities:
- Assist Accounts Payable with invoice processing, vendor pricing, and expense tracking.
- Support the Purchasing / Scheduling Coordinator by obtaining vendor pricing and tracking field expenses.
- Manage Google Calendar & Google Drive for scheduling and document organization.
- Coordinate and track orders, materials, trucking, and transportation logistics.
- Order and arrange delivery of supplies and rental equipment to job sites.
- Assist Superintendent with field crew coordination, inspections, and administrative tasks.
- Handle office operations, including answering phones, greeting visitors, and maintaining a clean workspace.
- Conduct internet searches and data collection for various projects, requiring long phone interactions.
- Perform clerical duties such as photocopying, faxing, typing, and maintaining records.
Qualifications & Skills:
- Strong organizational skills with excellent attention to detail.
- Ability to multitask and problem-solve in a dynamic construction environment.
- Proficiency in Google Suite (Google Calendar, Google Drive, Docs, Sheets).
- Strong communication skills and a positive, can-do attitude.
- Experience in construction administration, purchasing, or accounts payable is a plus.
Why Join Us?
- Work with a highly skilled team in civil and site development.
- Opportunity for growth and career advancement.
- Be part of a company that values efficiency, accuracy, and teamwork.
- Complete Benefit package including 401k with match and PTO after 90 days.
Apply Now! If you are a proactive, detail-oriented professional looking to make an impact in the construction industry, we’d love to hear from you! Send your resume to krissy@arc-fl.com or call 813-299-6535 for more information.
*No remote work available
Job Type: Full-time
Pay: $24.00 - $26.44 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Experience:
- Commercial construction: 2 years (Required)
- Quickbooks: 1 year (Preferred)
- Procore: 1 year (Preferred)
Work Location: In person
Salary : $24 - $26