HR Specialist

Summary/Objective

The Human Resources Specialist performs support and administrative activities for full cycle recruiting processes including but not limited to job requisition, posting, candidate selection steps, background check, on-boarding and new staff orientation, data entry, HRIS and payroll related recordkeeping, filing and other HR related programs. Develop and produce HR related reports. This role must understand and support ARC’s mission and core values.

Essential Functions/Job Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provides routine tasks required for full cycle recruiting processes for the agency including job requisition and posting, candidate management, background check, on-boarding and new staff orientation.
• Completes the candidate pre-employment and on-boarding requirements including but not limited to completion of background checks, employment and professional references, drug screening, physical exam, and required documentation. Ensures all pre-employment requirements are met prior to the scheduled orientation day.
• Responsible for coordinating new employee onboarding, including new staff orientation schedules, ordering equipment, and conducting HRIS new hire training.
• Completes onboarding processes, hiring into the HRIS and other relevant screening systems as well as prepares documentation for payroll.

• Coordinates and administers internal promotions and transfers filled through the requisition process.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Monitors recruiting email inbox, responding appropriately to email inquiries.
• Supports scheduling and posting of social media for recruitment and agency branding.
• Maintains ATS information, delivers routine open position, onboarding and metrics reporting. Responds to basic ad hoc data reports.
• Follows up with new hires and supervisors on completion of orientation training documents for filing.
• Responsible for filing new hire and onboarding documents into appropriate employee files, ensuring record compliance.
• Ensures compliance with federal, state, and local employment laws and regulations and company policies.
• Provides ongoing administrative support, as needed, to general Human Resources operations and special projects
• Other duties as assigned.

Eligibility Qualifications

Education and Experience:

• High school diploma or equivalent
• Two (2) years of human resources including recruiting experience
• Bachelor’s degree in human resource management preferred

Skills and Abilities:

• Excellent customer service skills
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to prioritize tasks
• Ability to act with integrity, professionalism, and confidentiality
• Strong analytical and problem-solving skills
• Excellent skills with Microsoft Office Suite or related software
• Proficiency with HRIS and ATS systems
• Experience with posting and scheduling social media for recruitment and agency branding
• Working understanding of human resources principles, practices, and procedures
• Experience working with confidential information and critical business processes required
• Knowledge of employment-related laws and regulations

Required Licensure and Certifications

Possess and maintain a valid State of Ohio Driver’s License; meet and maintain insurability standards to drive for company business.

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of the job, the employee is required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk and hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work

This is a full-time position. Hours are generally worked Monday through Friday, 8:00 a.m. to 4:30 pm. This position must be available to provide support at other times as needed. Travel is primarily local during the business day.

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