What are the responsibilities and job description for the Accounting Manager - Holy Cross School position at Archdiocese of New Orleans?
Accounting Manager
Position Summary
The Accounting Manager plays a key role in the accounting function at Holy Cross to ensure the financial statements follow GAAP, non-profit accounting, and school procedures, and ensures monthly/quarterly close procedures are completed timely. Additionally, the Accounting Manager oversees the Accounts Payable Coordinator and Revenue Coordinator/Tuition Manager. The Accounting Manager is responsible for the reconciliation of various balance sheet accounts, including but not limited to cash, investments, prepaid, fixed assets, accrued liabilities, debt, sales taxes, donations, and Smart Tuition systems. Additionally, the Accounting Manager will support the annual audit to ensure accounting records follow GAAP and the audit is completed in a timely manner. Furthermore, the Accounting Manager assists school personnel with budget and financial inquiries, supervises Finance staff, and assists the Director of Finance and Assistant to the President for Finance as needed.
The Accounting Manager position is a twelve-month position. It can be expected that this position will work additional hours as needed, including evenings and weekends, to support deadlines and school needs.
The Accounting Manager reports to the Director of Finance.
Minimum Qualifications
•Bachelor's degree in accounting required, CPA strongly preferred.
•5 years' experience in accounting; not for profit and audit experience preferred.
•At least 2 years' supervisory experience in accounting/finance
•Excellent written and verbal communication skills
•Exceptional organization skills; detail-oriented
•Excellent knowledge of GAAP, including 501(c)(3) organizational (Not-For-Profit) regulations and reporting requirements, auditing standards and internal controls
•Ability to develop desk file, policies, and procedures.
•Ability to exercise discretion and confidentiality given nature of position.
•Demonstrated experience using Microsoft Office products; preferred experience with Blackbaud Financial Edge NXT
Primary Duties & Responsibilities
•Accounts Payable: Perform weekly review of A/P disbursements to ensure proper GL account coding, documentation, and approvals; recording journal entries for miscoding to the GL; serve as backup in
absence of
AP Coordinator. Manage the school's credit card and obtain proper documentation for purchases; record credit card expenses to GL and pay monthly balance.
•Cash Management duties include monitoring cash flow daily; transferring funds between bank accounts and managing cash flow between the Line of Credit and operating cash as needed; deposit, withdrawal, and transfer to/from bank accounts, as necessary. Handle returned items from bank, notify impacted parties, and record entries to GL.
•Prepare journal entries, perform account reconciliations, and prepare annual audit schedules for the following accounts (including but not limited to): for the deposits, payroll and cash accounts, miscellaneous receivable accounts (employee tuition, clearing account, etc.), prepaid assets, fixed assets.
•Ensure proper accounting for unrestricted, temporarily restricted, and permanently restricted)
•Maintain and update fixed assets schedule quarterly, record depreciation expense and prepare the fixed assets roll forward to ensure reconciliation to GL.
•Record capital lease journal entries quarterly and prepare the amortization schedules for new capital leases.
•Conduct monthly reconciliations of GL to Raiser's Edge system (fundraising platform).
•Prepare monthly sales tax returns for the city and state.
•Conduct quarterly review of balance sheet and income statement to ensure accuracy and completion of accounting records.
•Provide assistance to the Assistant to the President for Finance with annual property insurance renewals.
•Filing of renewal gaming application for necessary events to obtain license, ensure compliance with State regulations.
•Spirit shop: prepare quarterly journal entries; coordinate semiannual physical inventory count and reconcile to G/L records. Maintain Lightspeed point of sale system and online storefront.
•Monitor monthly cafeteria sales as reported by vendor. Verify and track commission and rent payments and other obligations under contract. Act as liaison with cafeteria vendor for financial matters.
•Back up for payroll, AP and revenue as needed.
•Timely prepare and file 1099s and W-2 Gs with IRS.
•Provide assistance for the annual financial statement audit process, including preparation of annual schedules, collection of necessary information, and assistance during annual audit fieldwork, as needed.
•Assist school personnel with financial inquiries and requests for budget information.
•Assists with special projects as needed and provides support for auxiliary departments and performs other duties as assigned.
Compensation
Salary commensurate with qualifications and experience and a comprehensive benefits package will be provided.
To Apply
Interested and qualified candidates should submit the following materials to hr@holycrosstigers.com:
•Cover letter including salary requirement
•Current resume
•Annotated list of professional references with contact information. References will be contacted only with prior approval.
About Holy Cross School
Located in New Orleans, Louisiana, Holy Cross School, traces its history to 1849 and is the only Catholic, PreK - 12th grade, all boys' educational institution in Louisiana. Our development of boys to men centers on our overall educational philosophy in building the whole man: Mind and Heart, Body and Soul. Serving students in grades PreK - 12th grade, the Holy Cross School experience provides character and leadership development, unsurpassed facilities, exceptional arts, unequalled advanced placement opportunities, and a highly competitive athletics program.
