What are the responsibilities and job description for the Assistant, Administrative position at Archdiocese of St. Louis?
The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.
Job Summary
St. Francis Borgia Parish in Washington, MO is seeking a fulltime Administrative Assistant.
Greet visitors, new parishioners, business representatives, and refer them to proper person or association. Perform general receptionist and secretarial functions including receiving and transferring telephone calls, taking messages, sorting and distributing mail and general clerical work. Duties may include announcing visitors, scheduling appointments, recording sacramental records, routing mail, type or process letters, reports, memos, program telephone system, schedule facilities, handle bulk mailings, photocopying and other clerical services as needed. Position requires some office, reception and word processing experience.
Job Responsibilities
Provides secretarial and clerical services to the pastor, business manager, ministries, and parish organizations
- Provides receptionist services for the parish office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc., and greeting visitors
- Distributes mail and other related material
- Maintains Mass Intention book, cards, and money
- Monitors and orders office supplies
- Prepares weekly bulletins
- Administers FACTS
- Enters contributions into computer program and reconciles with the deposit
- Prints daily activity calendar for posting on bulletin boards
- Runs mailing labels on request
- Maintains parishioner data
- Maintains sacramental records for parish (records marriages, baptisms, funerals, new parishioner registration, financial contributions, etc.)
- Monitors postage meter, prepares check request for postage refill, orders ink supplies
- Coordinate and schedule volunteers in the parish office. Point of contact for Protecting God’s Children.
- Keeps lobby and reception area neat and orderly
- Performs other duties as assigned
Job Requirements
Knowledge & Experience Requirements
Skills & Attitudes Required for Success in Job
Relationships Requirements
The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure / certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.
