Executive Assistant

Reports to: CEO - Packaging Technologies

Location: Charlotte, NC

Position Summary:

We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently. This role involves significant responsibility and requires a high level of discretion and professionalism supporting to our Packaging Technologies CEO.

Key Responsibilities:

• Calendar Management: Manage the CEO’s calendar, schedule meetings, and coordinate appointments to ensure optimal time management.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, visas, and itineraries. Ensure all travel plans are seamless and cost-effective.
• Expense Management: Manage and track expenses, prepare expense reports, and ensure timely reimbursement. Monitor budgets and financial records to support the CEO’s financial planning.
• Administrative Support: Perform other administrative duties as required, including document management and office organization.
• Communication: Prepare and edit correspondence, reports, and presentations. Act as the primary point of contact between the CEO and internal/external stakeholders.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.

Critical Success Factors:

• Alignment with Archroma’s culture
• Ability to grow business and substantially improve revenue.
• Self-Directed work ethic
• Strong communication skills internally as well as externally
• Strong entrepreneurial thinking
• A creative, yet pragmatic problem solver; Methodical and hands-on as well as detail oriented.
• ·Must possess a high degree of proficiency in Microsoft Word, Excel, and PowerPoint

Desired Skills and Experience:

• Global Travel arrangement
• 5 years” of work experience in an administrative and/or office management role and 3 years’ of experience working with CEO/COO/Executives
• Must have a High School Diploma / GED. Associate, or bachelor’s degree preferably in business administration, marketing, or finance is a plus.
• Must possess exceptional interpersonal and communication skills and the ability to interface with personnel at all levels, both written and verbally
• Must have a collaborative working style and ability to promote the spirit of teamwork.
• Must possess excellent written and verbal skills, proofreading and editing skills.
• Ability to comprehend, organize and execute work assignments with minimal oversight.
• Ability to multi-task, organize, prioritize work, and meet deadlines.
• Ability to positively adapt to change.