Administrative Assistant

Administrative Assistant

Grand Junction, CO

One Full-Time Position. 32 to 40 hours per week.

Monday through Friday, 7:45 AM to 5:15 PM.

Hiring Range: $15.51 - 15.97 Annually, depending upon education and experience.

This position will remain open until filled.

Minimum Requirements

Required:

• High School graduation or equivalent, minimum age 18.

Preferred:

• Moderate to advanced computer experience in a variety of mediums.

We care about our team! At Ariel we offer an expansive benefit package:

Subject to Eligibility.

• Medical, Dental, Life Insurance Premiums are 100% covered by Ariel, which averages to an additional $4.80/hour to your total compensation!
• HSA & HSA employer contribution
• FSA
• Vision
• Generous Paid Time Off accrual - 13 PTO days in the first year, 48 hours of paid sick leave, and 11 paid holidays. Total of 30 paid days off in the first year.
• $50/month; $600/year with Lifestyle Spending Account
• Life Insurance, Disability Insurance, Legal & ID Shield through MetLife
• Retirement 403B & 403B employer match up to 4% at one year anniversary
• Mileage Reimbursement
• Employer provided work phone and computer
• Employee Assistance Program (EAP)
• Wellness Program
• And committed to a Culture of Awesomeness!

Position Summary

The Administrative Assistant is responsible to provide excellent internal and external customer service and support to every person receiving services, foster family, host home, biological family, visitor, and employee of Ariel.

Ariel Clinical Services Mission

To provide safe, nurturing and supportive environments for children, families, and adults so that they may have the opportunities to develop their strengths, maximize their potentials and fully participate in society.

Essential Duties and Responsibilities (Not all duties will be performed by all incumbents)

1. Greet and provide directions for people receiving services, customers, and employees entering the building, as well as those on the phone.

2. Maintain strict confidentiality with all information that Ariel Clinical Services has at its disposal.

3. Coordinate with Office Manager and Admin Supervisor to purchase office, cleaning, and industrial supplies, including timely and accurate inventory of such items.

4. Maintain appropriate calendars by working hand in hand with the training coordinator and Admin Supervisor; make reminder calls before the trainings.

5. Ability and desire to learn how to use, troubleshoot, and assist others with office equipment. Complete fax and postal needs of the organization.

6. Work hand in hand with team supervisors to ensure the office is running smoothly. This may include duties such as room scheduling, scheduling trainings, organizing and providing supplies for meetings, and more.

7. Create, maintain, and present Standard Operating Procedures.

8. Maintain a record of all monies received by the agency following Standard Operating Procedures.

9. Assist with file maintenance including filing in binders and archiving documents as needed. Scan and save documents in different platforms on computers.

10. Assist with Information Technology (IT) issues as needed and requested.

11. Communicate with, and assist when needed, Admin Supervisor and/or office manager general office repair and maintenance needs.

12. Maintain workstation, conference rooms, and lobby areas to ensure they are clean and presentable. Perform opening and closing duties.

Additional Duties and Responsibilities

1. Must work closely with other Ariel Programs and offices.

2. Performs other duties as assigned.

Required Knowledge, Skills and Abilities

1. The ability to work respectfully and professionally with a variety of people and challenges.

2. Ability to maintain a positive outlook.

3. Ability to demonstrate honesty, self-discipline and accountability for one’s actions.

4. Maintain professional boundaries while establishing a trustworthy and beneficial relationship.

5. Ability to take initiative on projects as assigned.

6. Ability to exhibit appreciation and passion for the type of work Ariel Clinical Services provides and for the position held.

7. Basic computer knowledge.

8. Demonstrate skill in reading, speaking, and writing in English.

9. The ability to be flexible, and able to change direction rapidly.

10. The ability to communicate respectfully and effectively, both verbally and in written format, in both individual and group settings.

11. The ability to represent Ariel at all times in a professional and respectful manner.

12. The ability to be a reliable team player and supportive team member.

13. The ability to be an active listener.

14. The ability to remain calm in sometimes chaotic situations.

15. The ability to maintain professional boundaries in a diverse environment.

16. The ability to demonstrate consistent and reliable attendance as scheduled and requested.

Education and Experience

Required:

• High School graduation or equivalent, minimum age 18.

Preferred:

• Moderate to advanced computer experience in a variety of mediums.

Certifications/Licenses

• CPI within 30 days of hire
• BSIT
• Person-Centered training

Supervisory Responsibilities

None

Physical Demands

1. This position requires that the incumbent be capable of bending, sitting, stretching, and/or reaching regularly for periods up to two hours without a break.

2. This position requires that the incumbent have adequate hand and finger dexterity to properly perform the functions of the position.

3. This position requires lifting regularly up to 10 pounds and occasionally up to 40 pounds.

4. This position requires the ability to hear, see, smell, and distinguish temperature, at a level which is adequate to ensure client and staff health and safety. Adaptive devices are acceptable.

Work Environment

1. Exposure to typical climate-controlled office environment when in the office.

2. Exposure to blood borne pathogens and infectious disease is possible but limited.

3. Exposure to hazardous chemicals is possible but limited.

Required Background Checks & Documentation

1. Central Registry for child abuse

2. Colorado Adult Protective Services (CAPS)

3. Criminal Background Investigation (CBI)

4. CBI Sex Offender Background Check

5. National Sex Offender Background Check

6. Federal Background Investigation (FBI) in CO > Two years

7. Reference check

8. Office of Inspector General

9. I-9 documentation