Office Assistant

Job Summary
Office Assistant will be responsible for processing orders, updating inventory, handling customer communication, and assisting with various administrative tasks. You will work closely with the sales team to ensure seamless order management and customer satisfaction. The ideal candidate is detail-oriented, well-organized, and has a strong ability to manage multiple tasks while maintaining a high level of accuracy.

Responsibilities

• Order Processing: Process sales orders using QuickBooks, ensuring accuracy and timely entry.
• Inventory Management: Update and maintain inventory records, ensuring stock levels are accurate and up-to-date.
• FTP Management: Utilize FTPs (File Transfer Protocol) for file management, uploading, and downloading necessary data.
• Customer Communication: Send company introduction emails to prospective customers, promoting products and services.
• Customer Acquisition: Assist in identifying potential customers and contribute to outreach efforts to expand the customer base.
• Data Entry: Accurately input sales, customer, and inventory data into internal systems, ensuring all information is correct and up-to-date.
• Administrative Support: Provide general administrative support to the sales team, including preparing reports, organizing customer data, and maintaining records.
• Career Growth: There is potential for the candidate to transition into a Sales Representative position in the future, based on performance and company needs.

Requirements

• High school diploma or equivalent; a degree in business, marketing, or a related field is preferred.
• Previous experience with QuickBooks, order processing, or inventory management is a plus.
• Familiarity with FTPs or similar file transfer protocols.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to manage multiple tasks efficiently in a fast-paced environment.
• Self-motivated and able to work independently with minimal supervision.
• Experience with data entry and customer relationship management (CRM) software is a plus.

Join us as we strive for excellence in our sales operations, and contribute to our mission of delivering exceptional service to our clients!

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Pomona, CA 91768 (Required)

Ability to Relocate:

• Pomona, CA 91768: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $23