What are the responsibilities and job description for the Student Compliance Coordinator position at Arkansas Colleges of Health Education (ACHE)?
Student Compliance Coordinator
The Student Compliance Coordinator will focus on ensuring compliance of off-cycle clinical students with their altered academic plans as well providing regular updates to interested ACHE departments/staff (Registrar, Financial Aid, Faculty Advisors, etc.). Additionally, this position will track student compliance with requirements for rotations and graduation and produce associated reports as well as provide general administrative support.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Serves as coordinator for off-cycle clinical students
- Maintains academic plans for off-cycle clinical students
- Maintains transparent tracking document for off-cycle clinical students
- Supports monthly cross-departmental Regs & Stats meeting
- Monitors Leave of Absence (LOA) process for clinical students
- Ensures student records required for rotations are current (immunizations, Care Learning, etc.)
- Tracks SPC/SCC referrals and decisions
- Assists with on-boarding students at affiliated training sites
- Assists with department’s COCA reporting requirements
- Provides administrative support to department
- Attends weekly or otherwise scheduled department, ARCOM or ACHE meetings
- Actively prepares for and participates in team meetings
- Functions independently without direct supervision
- Other duties as assigned by the Executive Director, Clinical Experiential Learning or his/her designee.
QUALIFICATIONS AND CREDENTIALS
Education and Experience
Minimum Qualifications
- High School diploma.
- Four (4) years of experience as an Administrative Assistant or related role.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Advanced organizational and time management skills.
- Excellent written and verbal communication skills.
- Strong Collaboration and communication skills required.
Preferred Qualifications
- Bachelor’s degree.
- Experience at an accredited university, health professions college or medical school.
- Advanced use of MS Office (Word, Excel, PowerPoint, Outlook, Access).
Required knowledge, skills, and abilities
- Collaborative.
- Display professionalism for the college in all communication and interaction.
- Ability to maintain confidentiality and privacy.
- Ability to prioritize, organize, and independently complete numerous and varied concurrent assignments.
- High-energy, versatile, self-directed.
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension
ACHE is in full compliance with Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.
- Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
- Ability to work cooperatively with colleagues and supervisory staffs at all levels.
- Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
- Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
- Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
- Strong organizational skills.
Problem Solving
- Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
- Expertise in negotiation.
Physical and Sensory Abilities
- May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
- May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.
- May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
- May require significant travel or work away from campus.
- Requires attendance at events representing ACHE both within as well as outside of the college setting.
- Frequently required to work at a desk, conference table or in meetings of various configurations.
- Frequently required to see for purposes of reading matter.
- Frequently required to hear and understand speech at normal levels.
- Occasionally required to lift items in a normal office environment.
- Frequently required to operate office and presentation equipment.
If you need assistance in the application process because of a disability, or any other reason, please contact Barbara Jetton, Vice President of Human Resources, at 479.308.2291 or barbara.jetton@achehealth.edu.
Arkansas Colleges of Health Education is an equal opportunity employer.
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