Human Resources Specialist

The vision of the Arlington Public Schools is to be an equitable educational community where all learners feel a sense of belonging, experience growth and joy, and are empowered to shape their own futures and contribute to a better world.

Approved by the Arlington School Committee

ARLINGTON PUBLIC SCHOOLS

Arlington, Ma 02476

JOB DESCRIPTION

POSITION:  HR Office – Human Resources Specialist

JOB GOAL:  To Assist the Human Resources Department with functions to support the efficient functioning of the Arlington Public Schools, and works closely and collaboratively with the Payroll Department, Business Office and other departments.

QUALIFICATIONS:

This person should possess a consistent demonstration of effective interpersonal relationship skills, which will enable him/her to interact in a professional manner with colleagues, staff, and other stakeholders.

1. Bachelor's Degree in any field from an accredited institution. 
2. Relevant training or certification is preferred.
3. 3-5 years experience in HR or related field preferred

REQUIRED KNOWLEDGE AND SKILLS:

1. Ability to use independently and stay current with a variety of computer applications, i.e. MUNIS, EXCEL, Google Workspace, PowerSchool, and other software programs, and to navigate online environments effectively with little supervision in a manner necessary to complete tasks assigned.
2. MUNIS and PowerSchool Experience Preferred.  
3. Experience and/or training in payroll processes,earnings, deductions, excellent proofing skills as well as proven organizational skills.
4. Experience with Human Resources Information Systems, Databases and other computer applications. 
5. Ability to prioritize tasks and work assignments is essential, particularly in this fast-paced environment with frequent interruptions.
6. Capacity to work in a confidential manner
7. A moderate degree of independent decision-making and knowledge of the function of the work environment.
8. General knowledge of standard office procedures that includes a variety of clerical and/or secretarial duties.

PERFORMANCE RESPONSIBILITIES:

1. Assist the Human Resources and Payroll Departments in various functions. 
2. Assist with onboarding and offboarding of employees, ensuring that all payroll documents are submitted, and identification and backup documentation is present. 
3. Assist with the Employee Absence Tracking system, and ensure that absences are properly tracked in payroll. 
4. Use technology effectively in all aspects of the job to enhance efficiency.  
5. Prepare and distribute letters, including hiring letter, leave of absence letters, acknowledgement of retirements and resignations, stipend letters and memos, and other letters as needed. 
6. Manage process for lane changes and license renewal reimbursement. 
7. Manage background check process, including CORI and SORI, for employees, volunteers and contractors. 
8. Submits reports to the state in accordance with state data reporting requirements
9. Inbox, triages inquiries to appropriate staff, and escalates issues as necessary.
10. May assist with procurement and accounts payable functions, including requisitions and purchase orders; contracts; purchases; and invoice payments.
11. Perform other administrative support functions as necessary and other duties as assigned.

TERMS OF EMPLOYMENT:  35 hours per week, 52 weeks per year

REPORTS TO:  Human Resources Director and Assistant Human Resources Director

SALARY/BENEFITS:  In accordance with AEA Unit C Contract

The Arlington Public Schools are committed to creating an inclusive and safe learning and working environment that reflects a diversity of perspectives, values, and experiences. We welcome staff who are aware of the role that bias and prejudice play in society, are creative and willing to try new approaches, and are reflective about their daily practice. We are looking for candidates who welcome a challenge, are eager to collaborate and contribute to the success of students, are ready to engage in two-way partnership with families, and who will contribute their diverse talents to the organization as a whole.

Salary : $36 - $38