What are the responsibilities and job description for the Accounts Payable position at Armor Animal Health?
OBJECTIVE:
Under the direction of the Finance and Accounting Director, the Accounts Payable Associate is responsible for all aspects of Accounts Payable.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
All aspects of Accounts Payable:
- Manage outstanding payables:
- Review all invoices for appropriate documentation and approval prior to payment
- Prioritize invoices according to cash discount potential and payment terms
- Reconcile vendor statements, research and correct discrepancies
- Audit and process credit card bills
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Process payables:
- Process 3 way P.O. matching invoices
- Entry of invoices into the AP system
- Process payment requests
- Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
- Maintain vendor tax forms. (W-9 collection and 1099 distribution)
- Respond to all vendor inquiries.
- Provide back-up assistance as needed with Accounts Receivable.
- Other duties as assigned.
- Contribute to building a quality work environment at Armor Animal Health by taking initiative, respecting others, and being a team player. Following the policies and procedures in the Armor Animal Health handbook. Using good communication by listening and sharing information to enable others to do their jobs more effectively. Use proper language and etiquette, set a good example and treat the customer with respect and appreciation.
QUALIFICAITONS:
To perform this job successfully, an individual must be able to perform each duty satisfactorily. Enthusiasm, initiative, reliability, creativity, leadership, teamwork, confidentiality and an outgoing personality are important attributes for this individual. Professionalism, excellent organizational and communication skills are very important to this position. Candidate must be able to problem solve and multi-task.
- High School Diploma with 2-4 years of accounting education and experience
- Ability to calculate figures and amounts such as discounts, interest, proportions, percentages and volume
- Ability to read, write, analyze and interpret financial statements and business correspondence
- Must be highly detailed and organized
- Ability to effectively present information and respond to questions from groups of managers, co-workers, customers and vendors
- Ability to concentrate for long periods of time,
- Proficient in Microsoft Office Suite.
- Excellent written and oral communication skills
- Ability to prioritize and manage multiple projects, work with minimal supervision and work under pressure
- Positive attitude and approach, self-motivation and professionalism.
HOURS OF WORK:
- Full-time employment offering a competitive benefits package
- Monday-Friday; 8:00am - 4:30pm
- Position based at the Armor Animal Health corporate office in Beaver Dam WI
Salary : $16 - $17
