Workforce Information Systems Assistant

The Workforce Information Systems Department of Arnold & Porter has an opening for a Workforce Information Systems Assistant. The Assistant provides vital support to the Director of Workforce Information Systems by managing administrative tasks, maintaining workforce data systems, and ensuring smooth day-to-day operations. This role focuses on accurate data entry, generating workforce reports, and assisting with compliance efforts related to data privacy and security. The Assistant also supports the Director in coordinating system upgrades, testing new features, and preparing materials for strategic initiatives. This position plays a key role in ensuring operational efficiency and supporting the department's overall goals. The Assistant is based in Washington, DC and will work in a collaborative, fast-paced team environment with growth opportunity.

Responsibilities Include, But Are Not Limited To

• Supporting the team with data entry, electronic filing, auditing, and general maintenance in multiple systems on a daily, weekly, monthly, and ad hoc basis.
• Supporting the evaluation process which includes maintaining schedules, inputting data, and running monthly reports.
• Monitoring and answering routine questions sent to the department email distribution list.
• Handling general administrative tasks and participating in projects as assigned.
• Providing support to employees or administrative staff who use the systems.
• Assisting in testing new features, upgrades, or integrations to ensure smooth implementation.
• Maintaining accurate documentation of system processes and changes, enabling the Director to focus on higher-level tasks.
• Helping coordinate meetings, training sessions, or system demonstrations with stakeholders or vendors.
• Ensuring the accuracy and integrity of workforce data.
  
  

Qualifications

• Bachelor’s degree or equivalent experience.
• Experience with HRIS platforms (e.g., Workday, UKG, ADP).
• Law firm or professional services firm experience a plus.
• Minimum of 45 wpm typing.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency in Excel, PowerPoint, Outlook, Adobe Acrobat. Experience with Smartsheet and Microsoft Teams is a plus.
• Ability to demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
• Ability to work independently and be able to know when to ask questions.
• Ability to collaborate and communicate about ongoing projects.
• Strong problem-solving skills and an ability to prioritize and manage time effectively.
• Ability to routinely follow-up and meet strict deadlines.
• Excellent organization and communications skills, both oral and written.
• Ability to work in a fast-paced environment while exhibiting a strong attention to detail.
• Exceptional client service, both internal and external.
  
  

Flexibility to work additional hours, as necessary. The anticipated base salary for this position is $50,000 to $55,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.