What are the responsibilities and job description for the Project Coordinator position at Arora Engineers?
Description
Overall Responsibility: Develops, implements, and maintains project accounting records utilizing accounting software, assists Director Project Management, Project Managers, Project Controls Specialists and Accounting staff with project finance accounting controls, billing, and reporting.
Essential Functions:
Needed Skills:
Overall Responsibility: Develops, implements, and maintains project accounting records utilizing accounting software, assists Director Project Management, Project Managers, Project Controls Specialists and Accounting staff with project finance accounting controls, billing, and reporting.
Essential Functions:
Needed Skills:
Overall Responsibility: Develops, implements, and maintains project accounting records utilizing accounting software, assists Director Project Management, Project Managers, Project Controls Specialists and Accounting staff with project finance accounting controls, billing, and reporting.
Essential Functions:
- Technical Support: Assist and support the Director, Project Managers and any other directors and managers as needed with functions that support the successful execution and delivery of projects.
- Project Coordination: Assist with development of project proposals, project documentation, project specifications, meeting minutes, reports, internal and client communications, and other day-today project tasks , as needed.
- Administrative Support: Support compliance with firm-specific standards and assist and train employees.
- Coordination: Coordinate activities among various departments as they related specifically to projects including Accounting, Contracts, and Planning & Design.
- Project Assistance: Assist project managers and employees as needed to achieve corporate goals.
- Training and Orientation: Assist with training and orientating new employees on corporate functions, procedures, and policies.
- Conduct Billing Reviews: assist project managers, accounting, and finance staff with project billing reviews.
- In-office Functions: When functioning as the Administrator in the office, ensure office is opened and closed according to office protocols, greet visitors, support the office with production of documents, responsible for preparation/distribution of incoming/outgoing mailings, packages, delivery services, etc., maintain office inventory of supplies, tools, and equipment, sets-up/break-down of food/beverages for guests and/or meetings, maintain the orderliness of common areas including but not limited to kitchen areas, conference rooms, lobbies, etc.
- Assist and monitor Project Managers submission of monthly lump sum billing updates
- Attend monthly billing review meetings and take meeting notes for comments made regarding specific projects and note action items for follow up.
- Follow up with Project Managers for actions derived from monthly billing review meetings including moving of employee timesheet hours.
- Assist Project Managers and Project Coordinators with entering Project Information Forms into Vision when needed to time sensitivity or workloads warrant it.
- Assist Project Managers and Project Coordinators with formatting/reviewing proposal letters to assist with workload and adherence to Company standards.
- Issue weekly / bi-weekly / monthly reports requested by PMO.
- Lead orientation of Vision with new employees for timesheet record keeping, expense reporting
- Duties as assigned by the Office Director, Project Managers, Discipline Leads and Project Controls Specialists and Project Controls Manager
- Day-to-day tasks.
Needed Skills:
- Proficient in Microsoft Office Suite/Office 365 and have demonstrated the ability to learn different applications appropriate to responsibilities.
- Ability to maintain confidentiality.
- Excellent communication skills, particularly phone skills, written and spoken English.
- Ability to initiate communications to all levels of audience with emphasis on the ability to listen and understand team members as it relates to elements of project performance and status.
- Ability to work as a team member and to collaborate across all levels in the organization.
- Demonstrate ability to use time management techniques.
- Ability to fully understand and perform specific tasks as defined by the Project Management Office, Director of Project Management, Project Managers and or the PMO Team Leaders.
- Ability to create and maintain professional working relationships with colleagues, vendors, and visitors.
- Willing and able to travel to other office sites when needed.
- Hold a legal right to work in the US.
- Background in A/E or construction field.
- Associate’s degree preferred. Bachelor’s degree highly preferred.
- 5 years progressive responsibility with project coordinator, program assistant or office management duties.
Overall Responsibility: Develops, implements, and maintains project accounting records utilizing accounting software, assists Director Project Management, Project Managers, Project Controls Specialists and Accounting staff with project finance accounting controls, billing, and reporting.
Essential Functions:
- Technical Support : Assist and support the Director, Project Managers and any other directors and managers as needed with functions that support the successful execution and delivery of projects.
- Project Coordination: Assist with development of project proposals, project documentation, project specifications, meeting minutes, reports, internal and client communications, and other day-today project tasks , as needed.
- Administrative Support: Support compliance with firm-specific standards and assist and train employees.
- Coordination: Coo rdinate activities among various departments as they related specifically to projects including Accounting, Contracts, and Planning & Design.
- Project Assistance: Assist project managers and employees as needed to achieve corporate goals.
- Training and Orientation: Assist with training and orientating new employees on corporate functions, procedures, and policies.
- Conduct Billing Reviews: assist project managers, accounting, and finance staff with project billing reviews.
- In-office Functions: When functioning as the Administrator in the office, ensure office is opened and closed according to office protocols, greet visitors, support the office with production of documents, responsible for preparation/distribution of incoming/outgoing mailings, packages, delivery services, etc., maintain office inventory of supplies, tools, and equipment, sets-up/break-down of food/beverages for guests and/or meetings, maintain the orderliness of common areas including but not limited to kitchen areas, conference rooms, lobbies, etc.
- Assist and monitor Project Managers submission of monthly lump sum billing updates
- Attend monthly billing review meetings and take meeting notes for comments made regarding specific projects and note action items for follow up.
- Follow up with Project Managers for actions derived from monthly billing review meetings including moving of employee timesheet hours.
- Assist Project Managers and Project Coordinators with entering Project Information Forms into Vision when needed to time sensitivity or workloads warrant it.
- Assist Project Managers and Project Coordinators with formatting/reviewing proposal letters to assist with workload and adherence to Company standards.
- Issue weekly / bi-weekly / monthly reports requested by PMO.
- Lead orientation of Vision with new employees for timesheet record keeping, expense reporting
- Duties as assigned by the Office Director, Project Managers, Discipline Leads and Project Controls Specialists and Project Controls Manager
- Day-to-day tasks.
Needed Skills:
- Proficient in Microsoft Office Suite/Office 365 and have demonstrated the ability to learn different applications appropriate to responsibilities.
- Ability to maintain confidentiality.
- Excellent communication skills, particularly phone skills, written and spoken English.
- Ability to initiate communications to all levels of audience with emphasis on the ability to listen and understand team members as it relates to elements of project performance and status.
- Ability to work as a team member and to collaborate across all levels in the organization.
- Demonstrate ability to use time management techniques.
- Ability to fully understand and perform specific tasks as defined by the Project Management Office, Director of Project Management, Project Managers and or the PMO Team Leaders.
- Ability to create and maintain professional working relationships with colleagues, vendors, and visitors.
- Willing and able to travel to other office sites when needed.
- Hold a legal right to work in the US.
- Background in A/E or construction field.
- Associate’s degree preferred. Bachelor’s degree highly preferred.
- 5 years progressive responsibility with project coordinator, program assistant or office management duties.
