Construction Billing Specialist/Accounts Payable

• PURPOSE OF THE POSITION:
• The Project Billing/Accounts Payable Specialist is responsible for receiving, completing and processing payments with vendors and Sub Contractors. They are also responsible for ensuring that all utility bills and invoices are processed on time and accurately. The Project Billing/Accounts Payable Specialist directly reports to the Controller, and collaborates with the Executive Director for approval on payables.

Main Duties:

• Matching Purchase Orders, Requisitions and Packing Slips to Invoices. Works with purchasing department to address any discrepancies’ or questions.
• Receiving purchase orders and assigning a voucher number.
• Selection of vouchers on Accounts Payable end.
• Work with various internal departments and outside parties involved in purchases to answer questions regarding payables.
• Go through monthly statements from vendors and verify all invoices have been paid and all credits applied.
• Send all open invoices over to purchasing department via email to send accounting the back-up.
• Issue payment for invoices that are not weekly or monthly routine payments.
• Maintain an updated log of sub contractors insurances.
• Add new vendors to Sage when needed and verify all paperwork is assembled such as W-9’s, insurance certificates, confidentiality agreements, contractor’s licenses, etc.
• Ensure all 1099’s are distributed by deadline each year.
• Responsible for facilitating all function of the Accounts Payable Department.
• Cost Accounting
• Project Billing - Progress Payments, Permit Billings, Routine Billings
• Processing Unconditional Waivers

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• Qualifications:
• At least 2 years experience in an accounting role
• Construction billing and accounting experience a huge plus
• Experience with Microsoft Dynamics 365 (formerly known as NAV) a huge plus
• Must be able to put in extra hours when needed

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities

Education:

• Associate (Preferred)

Experience:

• Accounting: 1 year (Preferred)
• Accounts Payable: 1 year (Preferred)

Ability to Relocate:

• Oakland, CA 94601: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $30