What are the responsibilities and job description for the Accounting Specialist position at Artemis Lifestyle Services, LLC?
POSITION DESCRIPTION
The Accounting Specialist is responsible for accurate and timely financial statements, balance sheet reconciliations, general ledger analysis, other accounting functions and special projects as assigned. This position will be reporting to the Director of Accounting.
POSITION FUNCTIONS
- Inquiries, Requests, Disputes and Complaints
Ensure the timely, efficient, customer-oriented handling and resolution of each inquiry, request, dispute or complaint (via telephone, e-mail and face to face) from key stakeholders (such as developers, board members, vendors, and CAMs) by establishing needs, investigating problems and identifying and implementing agreed solutions, documenting as appropriate, and delivering the BEST (Build relationships, Establish needs, Solve problems and Take personal responsibility) every single time.
- Accounts Payable
Contribute to the timely and accurate payment of creditors by setting up vendors in financial system as required, generating deficit funding requests for developers each month and reviewing and responding to requests for payment of validated invoices, allocating payment to the appropriate general ledger code, approving and posting payments, and remitting requests for payment and distribution through Strongroom.
- Financial Reporting
Ensure that the end of month financial statements package (including P&L Statement, Balance Sheet, Aged Owners Report, Pre-paid Owner Report, Cash Disbursements Report and Accounts Payable Report) are prepared accurately and distributed timely to Board Members and CAMs by completing the required end of month standard operating procedures (including posting all fees and charges, paying recurring vendors and Artemis, and reconciling bank statements).
- Budgets
Contribute to the timely and accurate annual budgeting process by preparing the required documents and spreadsheets for each Association as defined in the Annual Budget Package and Standard Operating Procedure, assisting CAMs with questions, uploading the final and approved budget to financial system and creating the files to accompany any letters and/or budgets for printing with coupon books.
- Special Projects
Ensure the timely completion of special projects within budgeted parameters that meet agreed objectives by confirming details, developing and implementing project plans (resources, tasks, timelines), tracking progress and reporting progress as required.
KNOWLEDGE AND SKILLS
- Strong organization & time-management skills
- Exceptional numeric, analytical & problem-solving skills
- Excellent people skills and proven ability to foster & maintain successful working relationships
- Ability to work independently without the necessity of constant management supervision
- Ability to adapt & excel in fast-paced working environment
MINIMUM QUALIFICATIONS
- Minimum of Five years of accounting experience with a concentration in compiling & reviewing corporate financial statements and budgets.
- Microsoft Office including advanced Excel required
- Strong problem solving skills
- Excellent people skills with the ability to build and maintain positive working relationships
PREFERRED QUALIFICATIONS
- Bachelor’s degree in Accounting or Finance
- Proven finance and/or accounting experience within community association industry
- Experience with community association management financial systems
- Developer client experience with deficit funding
- Working knowledge of federal and state laws governing the financial operation of community associations
- Working knowledge of community association governing documents
WORKING CONDITIONS AND PHYSICAL DEMANDS
The position of Accounting Specialist must be able to work full time hours (40 hours per week). Incumbent works indoors in an office environment and must be able to sit for extended periods of time, hear, talk, use hands and fingers, and see.
