Payroll Administrator

Summary

Collect, compile, record employee time and process payroll data. Process existing employees’ job transfers. Process and reconcile child support and tax withholding payments. Audit and prepare annual W-2’s. Prepares and files weekly Union Steward Reports. Prepares and remits monthly union fringe reporting and payments.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Analyzes, prepares, and inputs payroll data (weekly and in the event of lay-offs or make-up checks, could be daily). Typically uses automated system to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws.
• Assists in preparing and filing weekly, monthly, quarterly, and year-end reports (i.e. tax deductions, steward reports, garnishments, union fringe reporting, etc.)
• Maintains current knowledge of applicable state and federal wage and hour laws.
• Remains current on payroll systems to achieve alignment with other departments.
• Respond to written employment verification requests in a timely manner.
• Maintains electronic filing database for employee files.
• Assists in auditing, preparing, editing, and distributing annual W-2’s.
• Answers employee payroll inquiries in a friendly and professional manner.
• Support all internal and external audits related to payroll information.
• Assists in maintaining onboarding packets to include most current tax forms.
• Process union rate and fringe benefit updates when required.
• Ensures confidentiality of employee records is maintained.
• Serves as phone back up in receptionist’s absence on weekly basis.
• Other duties as assigned by management.

Competencies

• Human Resources Capacity.
• Financial Management.
• Technical Capacity.
• Communication Proficiency.
• Ethical Conduct.
• Time Management.
• Problem Solving.

Supervisory Responsibility

This position has no supervisory responsibility. This job operates in a clerical office setting. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This is largely a sedentary role; however; some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are typically Monday through Friday from 8:00 A.M. until 5:00 P.M. Saturdays rotate and the hours are 8:00 A.M. until 12:00 P.M. Evening and other weekend work may be required as job duties demand.

Required Education and Experience

• Associate degree or equivalent from two-year College or technical school or one or more years of related experience and/or training; or equivalent combination of education and experience.
• At least 1 year of experience with payroll systems, processes, and related software programs is desired.
• Previous experience with union fringe reporting is helpful but not necessary.
• PENTA ERP system experience is a plus.
• HeavyJobs Time entry system experience is a plus.

Preferred Education and Experience

Related work experience with in-house payroll systems and processes.

Work experience in a union environment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.