Administrative Assistant 2

Position requires availability Monday through Friday from 8 am to 5 pm with the ability to work additional hours as needed.

Location: 7401 W 135th St., Overland Park, KS 66223

Pay is based on a number of factors including the successful candidate’s job-related knowledge and skills, qualifications, and prior experience. Arvest offers a comprehensive suite of benefits, including a full range of health and life, financial, and wellness benefits. For more information about benefits, please visit www.arvest.com/careers/benefits .

SUMMARY: The Administrative Assistant 2 provides clerical services including the preparation of correspondence in final form, directing visitors and callers, maintaining departmental files and records, and producing reports. The Administrative Assistant 2 acts as a liaison to customers and other departmental associates. The incumbent will be required to maintain confidentiality and professionally interact with management, associates, customers and the public. In addition, the incumbent maintains confidential customer and department records. The Administrative Assistant 2 may also have primary responsibility for the preparation of reports that are submitted to the various department committees and may serve as secretary of formal committees.

We are seeking candidates who embrace diversity, equity and inclusion in a workplace where everyone feels valued and inspired.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Perform duties of Administrative Assistant 1 as necessary.
• Act for and on behalf of management on many matters that do not require their direct participation.
• Collaborate with department associates to ensure departmental work is accurate and projects a professional image.
• Establish and maintain personal and confidential business files in an efficient and accurate manner. This includes but not limited to maintenance of department policy and procedures manual and reconciliation of various accounts.
• Make appointments and schedule meetings for department. Maintain supervisor/department's calendar. As directed, answer phones for other department associates.
• Assist with research and data compilation to be used in presentations.
• Assist with compilation and distribution of agenda items for recurring meetings.
• With some oversight and direction, coordinate logistics and plan for management, committee, board and other meetings/events.
• Assist customers and visitors as needed (such as assisting with building or safe deposit box access, sign-in and other requests, etc.) ensuring all security measures are followed.
• Provide training to Administrative Assistant 1 associates as needed.
• Understand and comply with bank policy, laws, regulations, and the bank's BSA/AML Program, as applicable to your job duties. This includes but is not limited to; complete compliance training and adhere to internal procedures and controls; report any known violations of compliance policy, laws, or regulations and report any suspicious customer and/or account activity.
  
  
  

TEAM ACCOUNTABILITIES:

• Support and uphold the Arvest Mission Statement.
• Uphold the Arvest Code of Ethics and ensure that confidential information is safeguarded.
• Maintain a high level of cooperation and rapport with all associates in order to ensure accurate and efficient operations and service.
• Formulate and communicate new ideas and suggestions that will improve profitability and efficiency for the company’s overall operation.
• Foster and promote the proper company image at all times.
  
  
  

Responsibilities:

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• High S chool D iploma or G eneral E ducation D egree (GED) required.
• 2 years of administrative /clerical office experience required.
• Proficiency in Microsoft Office required.
• Excellent written and verbal communication skills required.
• Proven ability to multitask required.
• Arvest experience preferred.
• Associates degree preferred.
  
  
  

Relevant military experience is considered for veterans and transitioning service members.

OTHER SKILLS AND ABILITIES:

• Must be able to arrive at work on time, work on site and have regular work attendance
• Must be able to work cooperatively with other co-workers regardless of personality, presence or communication style
• Must be able to provide cordial customer service regardless of customer personality, presence or communication style
• Must be able to perform several tasks at once
• Must be able to work in a stressful atmosphere
• Must be able to rotate job tasks
• Must be able to occasionally work overtime
• Must be able to greet others cordially
• Must be able to coordinate multiple and changing priorities
• Must be able to verbally communicate with all other associates
• Must be able to operate telephone, scanner, copier and FAX machines
• Must be able to move from department, division, or bank to department, division or bank to attend meetings
• Must be able to operate personal computer keyboard in order to create reports, schedules and other appropriate documentation
  
  
  

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to talk or hear and sit. The associate is occasionally required to stand, walk; use hands to finger, handle, or feel objects: bend; and reach with hands and arms.

The associate may occasionally lift and/or move up to 40 pounds and must be able to reach and carry.

Specific vision abilities required by this job include close and color vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an associate may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Grade 11

Pay Range: $16.88 - $20.05 per hour