Accounting Clerk / Administrative Assistant

Job Description: AP/AR Accounting Clerk / Administrative Assistant

ASA Environmental Products, Inc., is an Industrial distributor of products, materials, and systems used in the Aerospace, Industrial, Construction, Government and Utility markets. We are seeking a full-time skilled Accounting Clerk/Administrative Assistant to join our team. In this hybrid role, you’ll manage essential financial duties, such as recording financial transactions and invoicing customers. You will also be responsible for providing support to our Purchasing Department while maintaining positive relationships with our customers, placing Purchase Orders and coordinating deliveries. We’re looking for a team player who has a strong attention to detail and a commitment to supporting our mission. If you’re eager to contribute to our company’s success, we invite you to apply and become a valued member of our team.

Responsibilities include but are not limited to:

• Perform day to day financial transactions, including Accounts Payable & Accounts Receivable tasks.
• Maintain a high level of computer literacy to effectively use accounting software.
• A/P - Review invoices for accuracy utilizing the 3-Way Match method.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• A/R - Prepare customer invoices by verifying transaction information, computing charges and refunds, and emailing to customer.
• Prepare Purchase Orders in Sage50 software that have been received by customers, including arranging shipments, handling customer service issues, and updating records.
• Manages Purchase Orders by forwarding orders to suppliers, monitoring and expediting orders.
• Maintain positive relationships with suppliers and customers by obtaining product information or status updates.
• Contribute to team effort by accomplishing related tasks as needed.
• Understand expense accounts and cost centers.
• Understand compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Assist with administrative tasks such as answering phones, and providing support to other departments as needed.

Requirements and skills:

• Proven working experience as Accounts Payable & Accounts Receivable Clerk.
• Solid understanding of basic bookkeeping and accounting principles.
• Proven ability to calculate, post and manage figures and financial records.
• Hands-on experience with spreadsheets and proprietary software.
• Must be able to multitask and jump from one task to another throughout the day.
• Self-starter with solid judgement and decision-making skills.
• Proficiency in English, MS Office 365 and Accounting Software is a must.
• Working knowledge of Sage50 is preferred.
• High degree of accuracy and attention to detail and strong communication skills.

Education: An associate or bachelor’s degree in finance, accounting or business administration is preferred but not required based on experience.

Benefits:

·        401(k) / Profit Sharing

·        Health insurance premium supplement policy

·        Paid time off

Pay: $26-$29 an hour, pay to commensurate with experience

·        Location: Stonington, CT (100% in office)

·        Employment Type: Full-time

·        Monday – Friday 8:30am – 4:30pm

About ASA Environmental Products, Inc.: ASA Environmental Products, Inc. is a supplier of products, materials and systems used in the Aerospace, Industrial, Construction, Government and Utility markets. ASA has won Small Business/Minority Business “Supplier of the Year Award” from Electric Boat Corp and Sikorsky Aircraft Corp. We are a tight-knit group who work as a team in a fast-paced environment to get our customers what they want, when they need it, at a competitive price.

Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to brookes@asa-environmental.com or through the Indeed portal.