Administrative Assistant

We are looking for a candidate capable of multi-tasking with excellent communication skills. Candidates should be able to assist management and all customers by handling office tasks, providing polite and professional assistance via phone, mail and email. Candidates must be comfortable with computers, general office tasks and excel at both verbal and written communication.

Duties include but are not limited to:

• Handling office tasks, such as filing, generating reports and presentations, setting up meetings and reordering material. Using computers to generate reports, transcribe note and paperwork from technicians. Maintain polite and professional communication via phone, email and mail. Anticipate the needs of customers and management to ensure their seamless and positive experience
• Providing real-time scheduling support while booking appointments and preventing conflicts, handle reschedule, missed jobs and all scheduling requests
• Screening phone calls and routing callers to the appropriate party
• Follow up on previous days jobs to confirm completion & reports completed. Complete jobs once all required information is on job to send to billing
• Schedule and confirm jobs staring the month before on the drop date
• Set up new customers accounts for customers, create jobs & reoccurring services
• Update customer data to keep Service Trade up to date (new contacts, billing contacts, new system services, reoccurring services)
• Confirm and report instance of jobs not completed, or missing paperwork to Division Manager
• Manage quote approval and job creation from quotes. Communicate to Division Manager.

Requirements:

• 2 years prior administrative experience
• Excellent computer skills, especially related to typing and basic office software
• Attention to detail
• Multilingual is not required but is a bonus
• Desire to be proactive and create a positive experience for others
• Bonus if familiar with Service Trade platform

ASA Fire Protection is part of the successful Century Fire Protection full-service fire protection company based in the Southeast. There are a wide range of positions and opportunities for career growth. Each employee is empowered to do their job and serve our clients. There is no better place to work in the industry! We are experts in design, fabrication, installation, and maintenance of all types of fire protection systems in virtually all commercial markets for each stage of a buildings life cycle. Headquartered in Cartersville, GA, ASA Fire Protection has several offices in Georgia, Tennessee and Kentucky. Licensed across states including Alabama, Arkansas, Florida, Georgia, Kentucky, North Carolina, South Carolina, and Tennessee. Benefits: We believe our employees are our biggest asset and as such, we offer comprehensive benefits, education, and training to ensure employees grow and succeed. Benefits include: Medical, Dental, Vision, Health Spending Accounts, Voluntary Life Insurance, Short-term & Long-term Disability, Paid Time Off Paid, Holidays, 401(K) with Company Match, Employee Relief Fund, Supplemental Insurance including Critical Illness, Hospitalization & Accident. Come and GROW with ASA Fire Protection!!!