Automotive Accounts Payable Vendor Specialist
Duluth, GA, USA Req #5202 Thursday, December 19, 2024
About Asbury
Asbury Automotive Group (NYSE : ABG) is a Fortune 500 company and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership model through innovative technologies such as Clicklane and through our commitment to our team members, guests, and partners. Our culture which is grounded in our North Star and Compass and powered by our DRIVEvalues, focuses on the vision of becoming the Most Guest Centric Automotive Retailer. At Asbury, we work together to provide exceptional experiences for our guests while promoting a fun, supportive and inclusive environment where team members can thrive both personally and professionally. Based on our efforts, we have been recognized asone of the best places to work by both Newsweek and US News & World report.
The Accounts Payable Vendor Specialist is responsible for processing of vendor invoices and the monthly reconciliation of vendor statements. This is a key role in the Vendor Processing Team and is responsible for the accurate verification of invoice data and reconciliation. The Vendor Invoice specialist will provide support to the dealerships with questions and issue resolution. They will adhere to Accounts Payable policies and key controls while supporting organization initiatives to meet the operational goals.
Requirements
- 2 years of full cycle accounts payable experience
- Experience with automated posting and payment systems; high volume a plus
- Experience with Excel, Outlook, & Adobe Acrobat
- Comfortable in team environment
- Dealership / Automotive experience with CDK preferred
Responsibilities
Daily : Review COUPA views for pending invoices to be processed. Process all invoices.Current views are : AP Entry (processor name)AP Rejection (processor name)AP Docs Pending (locate stores through search, individual filter can be created)AP Vendor Admin (locate stores through search, individual filter can be created)AP Entry blank location (locate created by – your name)Create invoices received via email that are rejections from CTI to COUPACreate invoices received via email that are FACILITY INVOICESRespond to personal email, resolve issues with vendors and store managers.Statement reconciliation and spreadsheet updates : Overview – Statement review begins no later than 3rd working day of the new month.Statement review / requesting of open invoices over 30 days / updating spreadsheet information on the shared drive is continuous throughout the month.Unclaimed Property and spreadsheet updates : Overview – Unclaimed Property review begins upon receipt of file from corporate with BOC data. Generally received around the 10rd day of the new month.Unclaimed Property research / vendor reach out / submission of requests to ODC / updating spreadsheet information on the shared drive is continuous throughout the month.SLA Coupa / CTI / FAC invoices = 48 hours from time in entry view or email receipt.SLA Statement Reconciliation = Published each month via AP calendar, generally the last week of the month.SLA Unclaimed Property = Published each month via AP calendar, generally the last week of the month.Monthly : Month end processing : Assure views listed in “daily” duties are clear before leaving for dayAttend Statement Reconciliation review meeting with Team Leads and Supervisors.As needed : Coordinate with parts manager and store team for parts inventories – Assure views listed in “daily” duties are clear before leaving for dayProjects to be assigned from leadership team.Cross training with other departments.Assist other team members as needed.Performs other related duties to benefit the mission / vision of the organizationPay and Recognition :
Weekly payPaid holidays & paid time offPaid trainingStock equity grant awards (select management and front-line team member’s eligible!)Insurance / Retirement :
Insurance : medical, vision, dental, accident, critical illness and hospital indemnity plansUp to 8 weeks paid pregnancy leave (disability leave)Health savingsFlex spending accounts (tax free)Short-term and Long-term disability plansLife Insurance (Whole Life and Term)401k with company matchLearning, Tuition Assistance and Career Development :
Digital career path tool to assist with career developmentContinuous training through Asbury UniversityProfessional growth and development opportunitiesAdditional advantages :
Student loan relief resourcesEmployee assistance programEmployee discounts on vehicle purchases, parts and service repairsScholarship awardsOpportunities to join our community service initiativesAggressive Employee referral program with bonus opportunitiesAsbury Automotive Group is an equal opportunity employer. We provide equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, pregnancy, sexual orientation, gender identity, genetic information, or any other protected category as defined by applicable laws. We prohibit discrimination or harassment based on any of these characteristics and affirm our commitment to fostering an inclusive and diverse workplace.
Other details
Job Family DSSPay Type Hourly
