What are the responsibilities and job description for the Contract Accounts Payable/Vendor Support Specialist position at Purchasing Power?
Work at Purchasing Power
Position: Contract Accounts Payable/Vendor Support Specialist
Location: Vinings/Hybrid work model
Who Are We: Purchasing Power (corp.purchasingpower.com)
We are an Atlanta-based voluntary benefit company offering an industry-leading employee purchase program for brand-name consumer products, online education services and travel offerings through convenient payroll deduction, helping employees achieve financial flexibility.
The Opportunity: The Contract Accounts Payable/Vendor Support Specialist is the owner of all vendor maintenance and customer service inquiries from both internal and external vendors including vendor set-ups and updates. They will own the onboarding process for vendors in both Concur and Oracle. This position will be the primary back-up for the AP Manager including cutting physical checks and other day to day operations as needed.
What You Will Do:
- Accurately input and update vendor information in the company's systems, including contact details, addresses, method of payment, banking information, and tax details
- Verify and match vendor information with internal records
- Collect and meticulously maintain required documentation from vendors, including contact information, proof of existence, W-9 forms, insurance certificates and vendor agreements
- Independently validate potential new vendors and/or changes to existing vendors to ensure compliance with company standards
- Set up new vendor accounts and/or modify vendor information in the company’s systems in accordance with the company’s standard operating procedure
- Monitor vendor compliance with relevant laws and regulations (e.g., tax reporting, anti-bribery laws)
- Perform TIN matching to verify vendor tax identification numbers
- Respond promptly to vendor service requests and responses are expected to be complete and eliminate the need for follow-up
- Manage internal and external vendor relationships
- Generate reports on vendor data, including active vendor count, spending trends and compliance status
- Perform regular data cleansing activities to ensure vendor information is accurate and up to date
- Support external audits by providing supporting documentation as necessary
- Assist with year-end 1099 processing
- Serve as the primary back-up for the AP Manager which may include cutting checks
The Experience You Will Bring:
- High school diploma
- 5 years of experience in a vendor maintenance / customer service role
- Working knowledge of accounts payable and general accounting procedures
- Experience in the use of technology (Excel, large ERP, Concur) to complete tasks
- Proficient understanding of vendor management processes
- Experience working with a large ERP system (Oracle preferred)
- Strong attention to detail and data accuracy
- Strong written & oral communication skills with focus on customer service
- Ability to manage high volumes of tasks daily
- Experience collaborating with people at all levels of an organization
- Must be a team player and able to work collaboratively with others
What We Stand For:
- We act with intensity, urgency and a passion for supporting our customers and growing our business. We strive for excellence.
- We hold ourselves accountable and expect it of each other. We attack problems with a positive “can do” attitude. We do what we say we’ll do.
- We deliver as one team, working together with integrity, respect, trust, transparency, and fun. We are better because we work here.
- We believe our unique diversity and authenticity makes us a better company, allows us to be our best selves and is a competitive advantage.
- We exhibit innate curiosity and creativity to innovate and reimagine how things can be done. We ask, is there a better way?
Purchasing Power is an equal opportunity employer. At Purchasing Power, we make all employment decisions, which include hiring, promoting, transferring, demoting, evaluating, compensating and separating, without regard to sex, sexual orientation, gender identity, race, color, religion, age, national origin, pregnancy, citizenship, disability, service in the uniform services, or any other classification protected by federal, state or local law.
