Accounts Payable Administrator

Ascend is transforming the regional truckload sector by leveraging technology, building density, and offering driver-friendly routes and policies—making us the carrier of choice for shippers that demand high performance and flexibility at competitive rates, and the employer of choice for drivers seeking a better work-life balance.

Location: In office Monday – Friday: Greenville, SC

Position Overview:
The Accounts Payable Analyst is responsible for processing all aspects of the accounts payable function. This includes reviewing, verifying, and reconciling invoices, managing payments, and ensuring compliance with company policies and procedures. The ideal candidate will have strong attention to detail, organizational skills, and a solid understanding of accounting principles.

Key Responsibilities:

• Process vendor invoices and employee expense reports in an accurate and timely manner.
• Verify that transactions comply with company policies and accounting principles.
• Prepare and issue payments to vendors via checks and ACH.
• Reconcile accounts payable transactions and resolve discrepancies with vendors and internal departments.
• Assist in maintaining accurate records of invoices, payments, and supporting documentation.
• Handle vendor inquiries and resolve any issues related to invoices or payments.
• Maintain organized vendor files and ensure timely retention and disposal of records in accordance with company policy.
• Assist with month-end and year-end closing processes, including reconciling accounts payable balances.
• Support audits by providing necessary documentation and responding to requests from auditors.
• Collaborate with other departments, including procurement and payroll, to ensure smooth financial operations.

Qualifications:

• Experience: Combination of Associate’s degree or relevant certification & 1-3 years of experience in accounting/business role.
• Skills:
• Strong understanding of accounts payable processes and accounting principles.
• Proficient in Microsoft Office Suite, especially Excel to include Lookup’s and Pivot tables.
• Experience with accounting software
• Ability to work independently, prioritize tasks, and meet deadlines.
• Excellent attention to detail and problem-solving skills.
• Strong communication and interpersonal skills to interact with vendors and internal teams.
• Knowledge of financial regulations and compliance standards is a plus.

Preferred Qualifications:

• Familiarity with accounting software NetSuite.
• Experience with intercompany transactions.

Physical Requirements:

• Ability to work in an office environment and sit for extended periods.
• Ability to handle light physical tasks such as lifting boxes of documents (up to 15-20 lbs.).

EQUAL EMPLOYMENT OPPORTUNITY COMMITMENT
Ascend is an equal opportunity employer committed to a diverse, inclusive environment where all individuals may grow and thrive, respecting the different experiences that each employee brings to their job. Ascend believes that a diverse work environment results in a better experience for employees and customers and makes Ascend stronger.
With our mission of diversity and inclusion in mind, we provide equal employment opportunities to all qualified persons without regard to race, color, national origin, gender, pregnancy (including childbirth and related medical conditions), religion, age, disability, citizenship, sex (including sexual orientation, gender identity or expression), marital status, ancestry, genetic information, veteran and/or military status, or any other characteristic protected by applicable federal, state, or local law or Ascend policy.
This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for this position, other duties outside of normal responsibilities may be performed as necessary to meet the needs of the organization. Nothing in this position description restricts management’s right to assign or reassign duties and responsibilities to this position at any time.
Employee’s acknowledgment constitutes employee’s understanding of the principal accountabilities and duties of the position and certifies that they are physically able to perform the necessary duties in the work environment.

WE OFFER

• Medical, Dental, Vision - 1st of month after hire
• 401(k) - 6% match
• Employee Assistance Benefit
• Enhanced Benefits (STD, LTD, Critical Care)
• Paid Holidays
• Paid Time Off