What are the responsibilities and job description for the Accounts Payable Specialist position at Ascendion?
Job Summary: We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our finance team. In this role, you will be responsible for managing and processing all accounts payable transactions, ensuring timely and accurate payments to vendors, and maintaining strong relationships with suppliers. You will also assist in month-end closing and provide financial reports as needed.
Key Responsibilities:
- Process a high volume of invoices accurately and efficiently, ensuring compliance with company policies and procedures.
- Review and verify the accuracy of invoices, purchase orders, and payment terms.
- Ensure all payments are made in a timely manner, and resolve any payment issues or discrepancies.
- Maintain and update vendor records in the accounting system.
- Reconcile accounts payable transactions and resolve any discrepancies with vendors or internal departments.
- Prepare and process weekly or bi-weekly check runs, ACH payments, or wire transfers.
- Assist with month-end and year-end close processes, including accruals and journal entries.
- Respond to vendor inquiries and provide resolution to payment-related issues.
- Maintain accurate records of all transactions and ensure proper documentation for auditing purposes.
- Prepare reports and assist with financial analysis as needed.
- Collaborate with other departments, such as purchasing and inventory, to ensure smooth operations and communication.
Qualifications:
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
- Proven experience (typically 2 years) in an accounts payable or bookkeeping role.
- Strong knowledge of accounts payable procedures and accounting software (experience with [specific software] preferred).
- Proficient in Microsoft Excel (pivot tables, VLOOKUP, etc.).
- Excellent attention to detail, organizational skills, and the ability to manage multiple tasks.
- Strong communication skills and the ability to work collaboratively with vendors and internal teams.
- Ability to maintain confidentiality and handle sensitive financial information.
