Accounts Payable Specialist

Job Summary:

The Accounts Payable (AP) Specialist is responsible for processing and managing all payments to vendors and suppliers, ensuring that invoices and expenses are paid in a timely manner, reconciling accounts, and maintaining accurate records. The role requires attention to detail, the ability to work efficiently under pressure, and strong organizational skills.

Key Responsibilities:

• Invoice Processing: Receive, review, and verify invoices from vendors, ensuring they are accurate, complete, and compliant with company policies.
• Payment Processing: Process and execute payments to vendors, ensuring timely and accurate payments via checks, ACH, wire transfers, or credit cards.
• Vendor Management: Maintain accurate records of vendor accounts, including contact information and payment terms. Resolve any payment issues or discrepancies with vendors.
• Reconciliation: Reconcile vendor statements to internal records, identifying and resolving any discrepancies or issues.
• Expense Reporting: Process employee expense reports, ensuring they are accurate and compliant with company policies.
• Record Keeping: Maintain organized and detailed records of accounts payable transactions, ensuring proper documentation is in place for auditing purposes.
• Month-End Closing: Assist with month-end closing processes, including preparing and reconciling AP-related reports and reports for the finance team.
• Communication: Liaise with internal departments and external vendors to resolve any payment or invoicing issues.
• Compliance: Ensure compliance with relevant laws and accounting regulations (e.g., sales tax regulations).
• System Updates: Update and maintain the accounts payable system or software to reflect accurate data.
• Audit Assistance: Assist in internal and external audits, providing supporting documentation as required.

Required Skills & Qualifications:

• Education: A high school diploma or equivalent; associate's degree or bachelor’s degree in Accounting, Finance, or a related field is a plus.
• Experience: Previous experience in accounts payable, accounting, or a similar role.
• Knowledge: Basic knowledge of accounting principles and bookkeeping. Familiarity with accounts payable software (e.g., SAP, Oracle, QuickBooks, etc.).
• Technical Skills: Proficiency with Microsoft Office Suite, especially Excel, for tracking payments, reconciling accounts, and generating reports.
• Attention to Detail: Strong attention to detail and accuracy in processing financial transactions.
• Organizational Skills: Ability to manage multiple tasks and deadlines simultaneously.
• Problem-Solving: Strong problem-solving skills, with the ability to resolve payment discrepancies.
• Communication Skills: Excellent verbal and written communication skills for liaising with vendors and other departments.

Preferred Skills & Qualifications:

• Experience with ERP Systems: Experience working with enterprise resource planning (ERP) systems.
• Certification: AP or accounting-related certification (e.g., Certified Accounts Payable Professional - CAPP).
• Analytical Skills: Strong analytical abilities to review financial information and identify errors or discrepancies.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.