Accounting (Grants) Coordinator

GENERAL JOB DESCRIPTION

The Coordinator responsibilities include grant management, ensuring fiscal management and reporting to federal, state and local agencies, in addition to other philanthropic grantors.  Coordinating with CAO, CFO, Comptroller and other stake holders and employees in the health care system to ensure compliance with the terms and conditions of grant and contract agreements as well as the organization’s accounting policies and procedures. 

DUTIES & RESPONSIBILITIES

• Performs grant-related post award functions, including budget and expense analysis, financial reporting, labor distribution changes, reconciliations, budgeting and grant closeouts.
• Completes financial, progress and performance reporting for all grants, including but not exhaustive of federal, state and local forms, drawdown and reimbursement requests.
• Monitors all expenses to guard against unallowable costs and ensure that all cost is allocable to the grant and project.  
• Provides support to the Chief Administrative Officer in ensuring grant compliance and reporting.
• Works closely with the CAO, CFO and Comptroller to implement finance and accounting procedures and policies, preparing financial statements and schedules and provide support with budgeting and reporting.
• Ensure accuracy of accounts payables and receivables relevant to the grants and contracts, including payroll allocations.
• Plans, organizes, coordinates the accounting and financial reporting for assigned grant portfolio, including, preparing annual and project budgets, forecasting revenue, estimating any carry-over of funds from one year to the next.
• Assists in reviewing grants and contracts to ensure compliance and final approval by the President/CEO.
• Works with the HR Generalist to ensure accurate payroll allocations by federal program and grant.
• Supports the CAO in developing and implementing policies and procedures to improve financial business planning and ensure compliance with GAAP, IRS, federal and organization policies.
• Ensures that DCHC adheres to the highest ethical standards by maintaining accuracy, transparency, and accountability for all grants.
• Brings any concerns immediately to the Chief Administrative Officer and President/CEO.
• Attends professional development training which consist of FQHC conferences, seminars and workshops and stay abreast of the Office of Management and Budget (OMB) Circulars and The Federal Cost Principles and their applicability to Federal grant management, federal regulations, state, and local laws and policies. 
• Maintains grant fiscal records and database as well as responsible for audits pertaining to any grant activity.
• Analyzes health care data and make recommendations to the CAO for performance improvement activities related to revenue generation grant compliance and accounting systems in general.   
• Reports on a regular basis trend analysis; impact studies for future growth.
• Performs other duties as assigned.

WORK ENVIRONMENT

Work is normally performed inside within a temperature-controlled environment. Works in office areas as well as throughout the facility.

MINIMUM QUALIFICATIONS

•  Bachelor’s degree in Accounting is required.
• Expertise with Microsoft Office applications.
• Experience with accounting software, Microsoft Dynamics preferred.
• Must be detail-oriented and able to manage multiple projects with aggressive timelines; ability to manipulate, analyze and interpret data.
• Team player and demonstrated ability to work effectively with colleagues to advance an organization’s broader goals and meet deadlines.
• High energy level, self-motivated and able to work both independently and as part of a team.
• Ability to exercise discretion and maintain confidences.
• Ability to present information concisely and effectively, both verbally and in writing.
• Ability to organize and prioritize work.