What are the responsibilities and job description for the Accounts Payable Specialist position at Ash Properties?
Position Summary:
We are seeking an experienced Accounts Payable Specialist to join our growing accounting team. The AP Specialist will be responsible for processing invoices, ensuring timely payments to vendors, and maintaining accurate financial records for our commercial properties. This role requires exceptional attention to detail, excellent organizational skills, and a solid understanding of commercial property accounting practices.
Key Responsibilities:
- Process high-volume invoices for multiple commercial properties using Yardi.
- Review, code, and enter invoices to appropriate properties and GL accounts in accordance with company policies.
- Match invoices to purchase orders and contracts, ensuring accuracy and proper approvals.
- Manage vendor relationships, including handling inquiries, resolving discrepancies, and ensuring compliance with company policies.
- Prepare and process check runs, ACH payments, and wire transfers.
- Reconcile vendor statements and research outstanding balances.
- Maintain organized AP files, records, and documentation in accordance with company requirements.
- Work closely with property management, accounting, and procurement teams to ensure proper expense coding and budget adherence.
- Assist with the onboarding and setting up of new vendors, ensuring accurate W-9s and payment terms.
- Support annual 1099 preparation and reporting.
- Identify and recommend process improvements to enhance efficiency and accuracy within the AP function.
- Assist with special projects and audits as needed.
Qualifications:
- 3 years of accounts payable experience, preferably in commercial property management or real estate.
- Proficiency with Yardi is strongly preferred.
- Strong understanding of AP processes, and expense coding for commercial properties.
- Experience managing AP for multiple properties/entities.
- Strong analytical and problem-solving skills with a high degree of accuracy and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proficiency in Microsoft Office.
- Experience with 1099 reporting and vendor compliance preferred.
Education:
- Associate or bachelor’s degree in accounting, Finance, or related field preferred, or equivalent work experience.
