Administrative & Financial Assistant

Join a Mission That Matters!

At AVFRD, you’re not just taking an administrative role – you’re becoming a critical part of a team that supports our dedicated volunteer firefighters and EMTs every day. Imagine working inside a fire station that stands as a community landmark. Here, your contributions help streamline operations so our first responders can focus on saving lives. You’ll be part of an energetic, mission-oriented environment where your skills directly impact the safety and well-being of our community.

Why Join AVFRD?

• Support Life-Saving Operations: Your work ensures our responders have the seamless support they need to deliver exceptional emergency services.
• Be Part of a Historic Legacy: Work in a building steeped in history and community pride, where every day brings new challenges and rewards.
• Experience a Dynamic Workplace: Thrive in a fast-paced environment that values innovation, teamwork, and professional growth.
• Make a Real Impact: Use your organizational and financial expertise to help keep our department operating at its best.

Job Summary:

The Administrative & Financial Assistant provides essential administrative and financial support to AVFRD. In this role, you will manage tasks ranging from financial processing and procurement to general office administration. The ideal candidate is proactive, detail-oriented, and ready to contribute to a mission-driven team committed to community safety.

Key Responsibilities:

• Financial Processing:
   – Prepare and make bank deposits with precision
   – Process accounts payable and track expenses
   – Review monthly financial statements for accuracy

• Procurement & Inventory Management:
   – Manage purchase orders and expenses using our procurement software
   – Work with vendors to obtain quotes and ensure timely delivery of supplies

• General Administrative Support:
   – Maintain organized records, files, and databases
   – Coordinate office operations to support department efficiency

• Routine Office Tasks:
   – Answer and direct incoming calls professionally
   – Open, sort, and distribute incoming mail in a timely manner

Qualifications & Skills:

• Experience: Previous administrative and financial experience required, preferably in an office setting.
• Education: Associate’s Degree in Accounting, Finance, or Business, or equivalent experience.
• Technical Skills:  Proficient in Microsoft Teams, Word, Excel, and other Microsoft Office applications, with experience using QuickBooks or similar accounting software and Procurify or similar procurement software. Skilled in financial processes, including procurement, accounts payable, and bank deposits.
• Organizational Skills: Strong ability to manage multiple tasks, meet deadlines, and maintain detailed records.
• Communication: Excellent verbal and written communication skills.
• Confidentiality: Ability to handle sensitive information with discretion and professionalism.
• Work Ethic: Self-motivated, detail-oriented, and able to work independently.

Schedule & Compensation:

• Work Hours: Monday through Friday with a flexible start time between 8:00 AM and 9:00 AM; 8-hour workday. Occasional evening or weekend work may be required.
• Compensation: Salary based on experience
• Benefits: Competitive PTO accrual, employer-subsidized healthcare and dental coverage, paid holidays, and a casual dress environment