What are the responsibilities and job description for the Office Coordinator position at Ashley Construction?
Application Deadline: 02/21/2025
Job Title: Administrative Assistant
Reports to: Owner | Builder
Job Summary:
The Administrative Assistant is responsible for supporting the efforts of all office staff in tasks related to the homebuilding process.
Pay Range:
$17.00 - $20.00 per hour with starting pay based on related experience and education.
Duties/Responsibilities:
Greet customers from reception desk
File electronic documents as they pertain to various building projects
Enter data into project management software
Prepare and apply for building permits
Request bids from subcontractors and compile information for review
Run errands related to the operation and maintenance of the office
Order office supplies and oversee supply reordering
Assist in documentation of business processes/procedures
Assist with scheduling meetings and sending out client communication
Assist with placing and receiving orders
Assist with keeping the office clean and tidy
Perform other duties as assigned
Required Skills/Abilities:
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Strong analytical and problem-solving skills
Excellent work ethic, positive demeanor and “do-what-it-takes” attitude
High attention to detail with the ability to juggle multiple priorities and meet deadlines
Self-starter and team player
Ability to maintain client and business confidentiality and to work with utmost integrity
Required Qualifications:
Proficient in Microsoft Office Suite including Outlook, Word, PowerPoint, Excel
Must have reliable transportation
Must be available to work 30-40 hours a week with ability to maintain a flexible schedule
Majority of working hours to be maintained between 9 AM – 5 PM, Monday through Friday
Preferred Qualifications:
Office related degree or diploma
Experience with Adobe Acrobat Reader
Experience with BuilderTrend
Physical Demands and Environmental Conditions:
Frequent sitting and standing
Occasional lifting up to 25 lbs.
Benefits:
Flexible hours
Opportunity to advance with company growth
3% company match SIMPLE IRA plan
Fun and relaxed working environment
Paid Holidays (8 hours per day): New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, Christmas, Christmas Eve (4 hours)
Paid Time Off (Accrued per pay period)
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Expected hours: 30 – 40 per week
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Schedule:
- Monday to Friday
Work Location: In person
Salary : $17 - $20