What are the responsibilities and job description for the Purchasing Coordinator position at Asiamerica Group Inc.?
Asiamerica has served the nutritional supplements, food, beverage, cosmetic, pet food and personal care industries since 1993. As a global ingredients distributor, we are dedicated to providing our customers with the highest quality ingredients that support optimal health and wellness. Our office is located in Montvale, NJ.
Job Title: Purchasing Coordinator
Location: Montvale, NJ
Key Responsibilities
Procurement & Vendor Management:
- Develop and maintain strong relationships with existing suppliers and vendors to ensure optimal pricing, quality, and delivery timelines.
- Identify and evaluate new suppliers, ensuring they meet the company’s procurement needs and standards.
- Negotiate pricing, terms, and delivery schedules with suppliers to secure the best deals and ensure cost-effectiveness.
- Communicate with vendors to confirm pricing, availability, and lead times, ensuring accurate and timely order fulfillment.
Order Management & Inventory Control:
- Coordinate, process, and track orders from suppliers to ensure timely delivery of goods and materials.
- Monitor inventory levels regularly and ensure stock availability, adjusting orders as necessary to maintain optimal levels.
- Implement and oversee efficient inventory control processes, ensuring timely reordering and reducing the risk of stockouts or excess inventory.
- Perform periodic inventory audits to ensure the accuracy and integrity of inventory records.
Sales and Operational Support:
- Collaborate with sales teams to forecast demand and ensure alignment with procurement needs.
- Coordinate with internal teams to ensure smooth order fulfillment from procurement through to customer delivery.
- Assist with the preparation and processing of purchase orders, invoices, and related documentation.
- Maintain accurate records of all purchasing activities and update the company's accounting and inventory management systems.
Data Analysis and Reporting:
- Analyze purchasing trends and supplier performance to recommend cost-saving initiatives and improvements.
- Track and report on purchasing metrics, such as order cycle times, supplier delivery performance, and cost savings.
- Identify opportunities for process improvements in procurement and supply chain management.
General Office Support:
- Support day-to-day office operations and assist with managing documentation related to procurement and supply chain activities.
- Assist with the preparation of reports, data entry, and coordination of interdepartmental communications.
Qualifications:
- Associates or Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
- Proven experience in purchasing, procurement, or supply chain coordination.
- Strong organizational skills and the ability to manage multiple priorities effectively.
- Excellent communication and negotiation skills with vendors and internal teams.
- Proficiency in relevant software and tools, including accounting systems (Sage or QuickBooks), Microsoft Office applications (Word and Excel), and inventory management software (Cin7 or similar).
- Knowledge of procurement best practices and supplier relationship management.
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Montvale, NJ 07645 (Required)
Ability to Relocate:
- Montvale, NJ 07645: Relocate before starting work (Required)
Work Location: In person
