Event Coordinator

POSITION: Event Coordinator

DEPARTMENT: Events

REPORTS TO: Director of Events Services

FLSA STATUS: Salary, Exempt

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 350 iconic venues stadiums, arenas, conventions centers and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

Essential Duties And Responsibilities

• The Event Coordinator provides professional client services support in the planning, organization and management of events within the facility. The successful candidate will monitor the logistics of all events assigned and handle all event coordination tasks from the planning stages to the event’s conclusion, including monitoring the event alongside the client.
• Meets with clients to guide them in the preparation of events and keep them informed as to the status of deadlines.
• The Event Coordinator is responsible for knowing the rules, codes, and laws associated with opening a building to the public, including but not limited to; finding the capacity of any given room based on the specific set-up needs of the event, communicating floorplans to the Fire Marshall, and working in conjunction with the client to create a floorplan that respects Fire Code and will pass inspection.
• Candidate must gain knowledge of local IATSE 333’s contracted rules and procedures for staffing and billing of Stagehand Labor.
• Scheduling and working along with Front of House staff, including, but not limited to, Guest Services, Police, EMT’s, Building Services, custodial, and the Local IATSE Union.
• Serve as “Manager on Duty” for events as assigned.
• Make purchase orders and check requests as needed for renting show needs, including but not limited to; CO2, Forklifts, Flowers, Furniture, Backline, and Production Equipment.
• Event Coordinator is expected to perform physical duties as needed; walking/standing extensively, maneuvering to all areas of the facility, working inside / outside, using a two-way radio, and occasionally lifting up to 30 pounds.
• Other duties as assigned.
  
  

Supervisory Responsibilities

Candidate will carry out supervisory responsibilities in accordance with all Legends & ASM policies and applicable laws. These responsibilities include supervising and coordinating with part-time managers and event staff in both small and large-scale settings. Departments Event Coordinators will supervise include; Guest Services, Security, Building Services, Stagehand Union, Police, EMT’s, Custodial, and more as the specifics of the event require.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty successfully with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to communicate well, both written and orally
• Ability to plan, organize and implement policies and procedures
• Ability to establish and maintain effective working relationships with varied groups and individuals
• Able to manage multiple projects and meet tight deadlines
• Ability to operate industry related equipment
• Ability to work with limited supervision, prioritize and handle multiple projects simultaneously while exercising judgment and initiative in addressing complaints and resolving problems
• Demonstrate knowledge of standard office practices and procedures
• Demonstrate knowledge in industry terminology, NFPA life safety codes, Risk Management, Crowd Management, general and local IATSE policies and procedures, facility capabilities, operational procedures, OSHA guidelines, event coordination and production/technical related services
• Demonstrate general knowledge and understanding of theatrical rigging, sound & lighting, stage building, HVAC, IT support, show power, electrical, exhibition show sets, ice rink operations, banquet sets and meeting room functions
• AutoCAD proficiency strongly preferred
• Proficiency in Microsoft Office software and general office equipment.
• Ability to Problem Solve and Solution Find is a must.
  
  

EDUCATION AND/OR EXPERIENCE:

• High school diploma or GED required. Bachelor’s Degree with event management emphasis is preferred.
• 2 years of hands-on, professional event production experience in the industry for arena, theatre, stadium, and/or convention center; or equivalent combination of education and experience
• Experience with negotiating, executing, and fulfilling contracts in the areas of user agreements, service provider agreements, and labor union agreements
• Understand and be capable of insuring that all laws, building codes, ordinances, policies, procedures, risk management and emergency procedures are followed
• Exhibit excellent organizational and communication skills
• Maintain a professional presentation, appearance and work ethic
• Work effectively under pressure and/or stringent schedule to produce accurate results and meet deadlines
• Foster working relationship with partners, clients, employees, exhibitors, and patrons during employment
• Detail oriented
  
  

COMPENSATION: Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

Location: On Site (North Charleston Coliseum & PAC/North Charleston, SC)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.