What are the responsibilities and job description for the Executive Assistant position at Asphalt Services LLC?
Job Description: Executive Assistant
Company: Asphalt Services LLC
Location: 2133 Creve Coeur Mill Rd, Maryland Heights MO 63043
Position: Executive Assistant
Reports to: President and Vice President
Overview: Asphalt Services LLC is seeking a highly organized and detail-oriented Executive Assistant to support our President and Vice President. This position requires a proactive individual capable of thriving in a fast-paced environment, managing multiple tasks with precision and efficiency.
Key Responsibilities:
- Administrative Support: Provide comprehensive administrative assistance to the President and Vice President, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Data Entry: Accurately input and maintain data related to job costs and project statuses, ensuring all information is up-to-date and readily accessible.
- Proposal and Memo Writing: Draft, edit, and proofread proposals, memos, and other correspondence, ensuring clear communication and adherence to company standards.
- Job Cost Reporting: Assist in preparing and analyzing job cost reports, compiling data to support project management and financial decisions.
- Excel Spreadsheet Management: Create and manage complex Excel spreadsheets, utilizing formulas and data analysis tools to track project budgets and performance metrics.
- Communication Liaison: Serve as a point of contact between the executive team and internal/external stakeholders, facilitating effective communication and collaboration.
- Task Prioritization: Prioritize tasks and projects effectively, ensuring deadlines are met and operational efficiency is maintained.
Qualifications:
- Proven experience as an executive assistant or in a similar administrative role.
- Exceptional organizational skills and attention to detail.
- Proficient in Microsoft Office Suite, particularly Excel.
- Strong written and verbal communication skills.
- Ability to work independently and manage time effectively in a fast-paced environment.
- Familiarity with construction or asphalt services industry is a plus.
What We Offer:
- Competitive salary and benefits package.
- Opportunity to work in a dynamic and supportive team environment.
- Professional development and growth opportunities.
How to Apply: Interested candidates are invited to submit their resume and a cover letter to [insert email address]. Please include "Executive Assistant Application" in the subject line.
Asphalt Services LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Pay: $38,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Experience:
- Personal assistant experience: 1 year (Required)
- Microsoft Excel: 3 years (Required)
- Microsoft Office: 3 years (Required)
- Executive administrative support: 1 year (Required)
Ability to Relocate:
- Maryland Heights, MO 63043: Relocate before starting work (Required)
Work Location: In person
Salary : $38,000 - $50,000