Administrative Assistant

The Purchasing Administrative Assistant provides day-to-day general administrative support to the purchasing team for a fast-paced lumber sales company.

• Process replenishment orders as directed.
• Track materials and inventory levels. 
• Process transfers of stock to the differing branches.
• Audit purchase orders and system entries for accuracy. 
• Provide general administrative support including: copying, transcription, document distribution, and scanning. 
• Serve as an initial point of contract for vendors and employees. 
• Enter freight allocations and disbursements.  
• Research issues and questions. 
• Serve as point of contact for outlying branches and customers.
• Prepare inventory and other related reports for distribution. 
• Maintain filing system and archiving.   
• Assist with special projects, as needed. 
• Perform other related duties as assigned. 

• Ability and willingness to abide by the company’s code of conduct, policies and procedures.
• Comply, understand, and support ASRC Construction’s safety culture to ensure a safe work environment.
• Strong knowledge, understanding and sensitivity to the Inupiat culture.
• Ability to write routine reports and correspondence and speak effectively before groups of employees or customers.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to prioritize and multitask to meet assigned deadlines. 
• Ability to maintain confidentiality. 

• Customer Focus – Is dedicated to meeting the expectations and requirements of internal and external customers.
• Decision Quality – Makes good decisions based on a mixture of analysis, wisdom, experience, and judgement.
• Drive for Results – Can be counted on to exceed goals successfully.
• Conflict Management – Steps up to conflicts, seeing them as opportunities; can find common ground and get cooperation with minimal noise.

Required

• High school diploma or equivalent. 
• One (1) years of related administrative or sales work. 
• Skill in the use of Windows, MS Word, Excel, Power Point and Access at a beginner level. 

Preferred

• Associate’s degree or vocational certification from a business or computer school.
• Construction/contracting experience. 
• Experience supporting the lumber sales industry. 

The physical demands described herein are representative of those that must be met by an employee to safely perform the essential functions of this position. 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy construction setting.  The noise level in the work environment is usually varies. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions and may be required to travel in small and large commercial aircraft.

NOTE:  This document does not create an employment contract, implied or otherwise. The statements contained herein are intended to describe the principal functions of this position, the level of knowledge and skill typically required, and the scope of responsibilities, but should not be considered an all-inclusive listing of work requirements.

Builders Choice is a drug free workplace and pre-employment drug testing is part of the hiring process.

Builders Choice is a subsidiary of ASRC Construction Holding Company (“ACHC”).  ACHC and its family of companies are Equal Opportunity Employers.  Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status or any other legal protected status.  EEO Poster

ACHC is the construction division of Arctic Slope Regional Corporation, an Inupiat-owned corporation created by the Alaska Native Claims Settlement Act.

 ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law