General Accountant

Full-time Description

Primary Purpose

The General Staff Accountant assists in preparing and maintaining AYS, Inc.’s financial records. This position is responsible for day-to-day accounts’ payable and receivable functions with respect to internal controls as directed by the Controller.

Essential Functions

Program Operations

• Maintain financial transaction records.
• Calculate & process various accruals.
• Payroll processing
  
  

Leadership

• Serve as a positive and guiding force that supports AYS’s mission, vision, and values
• Observe and monitor all processes and procedures, recommending adjustments/solutions to issues and obstacles.
• Communicate respectfully with all stakeholders to ensure situational understanding.
  
  

Administrative

• Process accounts payable invoices, ensuring accuracy and proper authorization.
• Prepare and process payments, including checks, electronic transfers, and ACH payments.
• Manage credit cards, ensuring accuracy, proper documentation, and appropriate authorization.
• Reconcile accounts payable transactions and resolve and discrepancies.
• Manages appropriate vendor records in QuickBooks, including, but not limited to, W-9, Contracts, and Certificates of Insurance.
• Process accounts receivable, including payment processing.
• Monitor accounts to ensure timely payments and follow up on overdue accounts.
• Assist in month-end closing processes and prepare necessary documentation.
• Communicate with vendors and customers to resolve billing and payment issues.
• Process payroll, ensuring accurate payroll processing.
• Liaison with payroll provider, ensuring proper schedules, taxes, deductions, accounts, etc are properly setup and maintained.
• Performs various journal entries, accruals, accounts payable, accounts receivable, payroll, etc.
• Ensure compliance with company policies and relevant accounting regulations.
• Prepare various ad-hoc reports on an as needed basis.
• Attend and participate in regularly scheduled individual, team, organization, and project meetings/activities.
• Understands, communicates, and enforces the organization’s values, policies, guidelines, and practices.
• Performs other related duties as assigned.
  
  

Compliance and Training

• Applies basic accounting knowledge and techniques to all areas of work, including the production of journals, routine costing, and variance analysis.
• Ensure proper communication and training to appropriate staff regarding AYS’s fiscal policies and procedures to ensure efficiency and effectiveness.
• Maintain compliance with COA, licensing and AYS policies and procedures; follow and understand all safety and security procedures.
• Suggest changes to internal department procedures as identified and be involved in the continuous improvement development of processes.
• Complete all annually required and assigned training as necessary.
• Analyzes basic financial information in response to queries from managers or vendors.
• Investigate and answer routine queries arising from management and other finance staff.
• Create and maintain finance files as needed including financial information for annual audit.
  
  

Requirements

ESSENTIAL SKILLS & ABILITIES

• The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
• Engagement/Communication – Provide prompt, attentive, and friendly customer service in-person and by phone; communicates clearly, accurately, and respectfully verbally and in writing; seeks and responds to feedback from internal and external stakeholders to improve service and communication
• Collaboration – Cooperates and works together with all stakeholders plans and complete job duties with minimal supervisory direction, including appropriate judgement. Supports cross-training and shares learning with others
• Adaptability – Willingness to take on new challenges and responsibilities; open to change and variety within the workplace
• Technical – Proficiency in using computers and related software; experience with Microsoft Office and additional programs and systems
• Critical Thinking – Ability to think about and discuss complex issues, solution oriented
• Professionalism – Exhibits effective skills in priority management, professionalism, and empathy; completes work with accuracy and a high attention to detail
• Strong numerical and analytical skills.
• High level of accuracy and attention to detail.
• Good problem-solving abilities
• Ability to make decisions without supervision
• Ability to make sound decisions that affect other people, the financial resources, and/or the image and reputation of the organization
  
  

Education & Experience

• Three years of not-for-profit accounting experience (preferred)