Job Type
Full-time
Description
PRIMARY PURPOSE
The General Staff Accountant assists in preparing and maintaining AYS, Inc.'s financial records. This position is responsible for day-to-day accounts' payable and receivable functions with respect to internal controls as directed by the Controller.
ESSENTIAL FUNCTIONS
Program Operations
- Maintain financial transaction records.
- Calculate & process various accruals.
- Payroll processing
Leadership
Serve as a positive and guiding force that supports AYS's mission, vision, and valuesObserve and monitor all processes and procedures, recommending adjustments / solutions to issues and obstacles.Communicate respectfully with all stakeholders to ensure situational understanding.Administrative
Process accounts payable invoices, ensuring accuracy and proper authorization.Prepare and process payments, including checks, electronic transfers, and ACH payments.Manage credit cards, ensuring accuracy, proper documentation, and appropriate authorization.Reconcile accounts payable transactions and resolve and discrepancies.Manages appropriate vendor records in QuickBooks, including, but not limited to, W-9, Contracts, and Certificates of Insurance.Process accounts receivable, including payment processing.Monitor accounts to ensure timely payments and follow up on overdue accounts.Assist in month-end closing processes and prepare necessary documentation.Communicate with vendors and customers to resolve billing and payment issues.Process payroll, ensuring accurate payroll processing.Liaison with payroll provider, ensuring proper schedules, taxes, deductions, accounts, etc are properly setup and maintained.Performs various journal entries, accruals, accounts payable, accounts receivable, payroll, etc.Ensure compliance with company policies and relevant accounting regulations.Prepare various ad-hoc reports on an as needed basis.Attend and participate in regularly scheduled individual, team, organization, and project meetings / activities.Understands, communicates, and enforces the organization's values, policies, guidelines, and practices.Performs other related duties as assigned.Compliance and Training
Applies basic accounting knowledge and techniques to all areas of work, including the production of journals, routine costing, and variance analysis.Ensure proper communication and training to appropriate staff regarding AYS's fiscal policies and procedures to ensure efficiency and effectiveness.Maintain compliance with COA, licensing and AYS policies and procedures; follow and understand all safety and security procedures.Suggest changes to internal department procedures as identified and be involved in the continuous improvement development of processes.Complete all annually required and assigned training as necessary.Analyzes basic financial information in response to queries from managers or vendors.Investigate and answer routine queries arising from management and other finance staff.Create and maintain finance files as needed including financial information for annual audit.Requirements
ESSENTIAL SKILLS & ABILITIES
The requirements listed below are representative of the knowledge, skills, and / or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions :o Engagement / Communication - Provide prompt, attentive, and friendly customer service in-person and by phone; communicates clearly, accurately, and respectfully verbally and in writing; seeks and responds to feedback from internal and external stakeholders to improve service and communication
o Collaboration - Cooperates and works together with all stakeholders plans and complete job duties with minimal supervisory direction, including appropriate judgement. Supports cross-training and shares learning with others
o Adaptability - Willingness to take on new challenges and responsibilities; open to change and variety within the workplace
o Technical - Proficiency in using computers and related software; experience with Microsoft Office and additional programs and systems
o Critical Thinking - Ability to think about and discuss complex issues, solution oriented
o Professionalism - Exhibits effective skills in priority management, professionalism, and empathy; completes work with accuracy and a high attention to detail
Strong numerical and analytical skills.High level of accuracy and attention to detail.Good problem-solving abilitiesAbility to make decisions without supervisionAbility to make sound decisions that affect other people, the financial resources, and / or the image and reputation of the organizationEDUCATION & EXPERIENCE
Three years of not-for-profit accounting experience (preferred)
