What are the responsibilities and job description for the General Accountant position at Indianapolis Art Center?
Job Description
Job Description
Job Summary : Perform and accurately execute the day-to-day financial operations of the Indianapolis Art Center, including recording and maintaining accurate fund accounting records related to AR & AP, cash transactions and internal grant reporting. Also includes facilitation of the budget process, and coordination of the annual audit. Serves as the primary contact in the office for all Accounting & Financial functions as well as primary contact for Activenet / Amelia (POS) system. This is a full-time in office position.
Essential Job Functions :
Monthly Accounting Duties
- Perform all necessary Accounts Payable functions thru MIP and / or RAMP.com
- Serve as primary approver in RAMP.com
- Enter vouchers in MIP for demand checks
- Upload Positive Pay transactions when necessary and clear Positive Pay & ACH Exceptions
- Review Accounting Mailbox for invoices & statements, distribute to Managers
- Daily Entry of Front Desk Reports via MIP or import file
- Prepare Development Reconciliations and work with Development Manager to complete
- Reconcile all cash deposits including ACH, PayPal, Eventbrite, Stripe, Trellis, and Square to facilitate account reconciliations.
- Monthly Sales Tax Filing and NP-1 requests thru INTIME.
- Record all monthly credit card transactions thru MIP or RAMP.com
- Prepare customer invoices and follow up on past due accounts
- Is the back up to the Executive Manager for the preparation and processing of all cash and check deposits to proper funds and restrictions for deposit. Coordinate with Development, Events, Education and Guest Services
- Prepare Payroll Journal Entry monthly
- Prepare and generate ad hoc financial analysis and grant reports as requested by VP of Development, VP of Education and / or any of the Department heads.
Payroll
Annual Duties and Reporting Responsibilities
Additional Job Functions :
Competency Requirements (Knowledge, Skills, and Abilities) :
Education and Experience :
Physical Requirements and Working Conditions :
Must be able to mobilize freely about the work site and perform routine physical and manual tasks associated with the position.
Must be able to work effectively with co-workers in a fast paced, team environment.
Please include a resume, cover letter and salary requirements with this application.
Must pass a criminal background check prior to employment.
