Contract Administrator

Atlanta Beltline, Inc. is the official implementation agency for the Atlanta Beltline, the 22-mile rail-to-trail conversion that’s one of the largest, most wide-ranging urban redevelopment programs in the United States. Its vision is to be the catalyst for making Atlanta a global beacon for equitable, inclusive, and sustainable city life. The Atlanta Beltline is building a more socially and economically resilient Atlanta with our partner organizations and host communities through job creation, inclusive transportation systems, affordable housing and public spaces for all.

Atlanta Beltline, Inc. (ABI) is seeking a Contract Administrator to develop and manage a comprehensive contract system using the Bonfire procurement platform. The role involves overseeing contracts from various funding sources, ensuring compliance with ABI’s procurement policies and relevant regulations, and conducting the award process for Procurement contracts. Reporting to the Director of Procurement, the Contract Administrator will collaborate with all ABI departments and promote the organization’s Vision, Mission, and Core Values.

Position Responsibilities:
•Collaborate with project managers to understand the scope of work, project budget, schedules, and other relevant details.  
•Coordinate the review of draft contracts and proposed amendments with the originating department and other applicable departments. Advise staff and vendors on policies, business practices, and contract interpretation.  
•Become highly proficient in managing the Bonfire Contract Management module.  
•Track and update the status of contract documents throughout their lifecycle, including schedules, licenses, insurance, certifications, and more.  
•Conduct comprehensive performance evaluations of contracts from start to finish alongside ABI project managers.  
•Facilitate contract kick-off and close-out meetings with the contractor and the ABI project manager.  
•Ensure compliance with ABI Procurement Policies and Procedures.  
•Review the language and submissions (bonds/insurance) in contracts and agreements to verify compliance with state law and ABI policy. Propose alternative language, request revisions, negotiate terms in collaboration with the General Counsel, and recommend the execution of contracts and agreements by the appropriate signatory.  
•Work with the General Counsel to ensure contract compliance and manage risk effectively.  
•Develop and maintain strong working relationships with vendors, contractors, and consultants while fostering connections between service suppliers and all ABI departments.  
•Complete GDOT LAP (Locally Administered Project) training/certification during the training period immediately following employment with ABI.  
•Perform other related duties as assigned.

Position Requirements:   

•A Bachelor's degree in business, finance, business law, or a related field is required.  
•Alternatively, a Bachelor's degree in an applicable academic discipline or related field, combined with three or more years of contract administration experience, may also be considered.  
•A minimum of five years of contract administration experience with local, state, or federal government agencies, nonprofit organizations, or higher education institutions is necessary.  
•Strong experience in the development, administration, and project management of Contract Action Plans.  
•Extensive experience with complex and unique professional service contracts, including reporting on contractor performance.  
•Experience in risk assessment and expenditure tracking.  
•Knowledge of compliance with federal contracting regulations and federal grant requirements (2 CFR 200).  
•Experience in contract monitoring and management/project management.  
•Familiarity with Microsoft Suite products and project management tools.  
•Proficiency in status reporting tools similar to Asana or SharePoint.  
•Ability to work under pressure and meet tight deadlines.  
•Strong skills in managing conflicting priorities.  

Selection Criteria:
The ideal candidate will possess a skillset in the following areas:

•Oversee the compliance and monitoring of ABI contracts and performance metrics associated with departmental contracts at a high level.
•Interpret and ensure that contract policies and procedures are adhered to by all departments.
•Exercise discretion, ethics, and tact while safeguarding confidential information.
•Have experience in preparing Requests for Proposals (RFPs), Requests for Quotations (RFQs), and bidding on both small and large-dollar contracts.
•Evaluate or monitor contract performance to assess the necessity for amendments or extensions and ensure compliance with contractual obligations.
•Possess knowledge in contracting for professional consulting services.
•Have a strong understanding of local government, federal, and State of Georgia procurement regulations, particularly concerning infrastructure, transportation, and construction procurement.
•Demonstrate strong organizational, record-keeping, and multi-tasking skills.
•Possess excellent computer skills, particularly with the MS Office Suite, contract management software, and other relevant tools.
•Ability to collaborate effectively in a dynamic, team-oriented environment that emphasizes decision-making and accelerated program delivery.
•Maintain concentration, accuracy, and a keen attention to detail.
•Personal integrity and excellent communication skills, both orally and in writing, to effectively communicate with the public and staff (ABI is subject to the Georgia Open Records act).
•Understanding of the impacts of institutional and systemic barriers on marginalized communities and a commitment to integrating equity and inclusion throughout all facets of your work.