What are the responsibilities and job description for the Office Administrator position at Atlantic Coast Title Company?
Summary
Atlantic Coast Title Company in South Portland is seeking an experienced Office Administrator. This role will oversee all aspects of running our real estate office, supporting both Operations and Marketing/Sales. The ideal candidate will have excellent communication skills and a strong background in administrative support. We are looking for someone that can help ensure the office is run as smoothly and efficiently as possible, providing support to the staff when needed and building a relationship with our walk-in customers.
Our office is open from 8:30 to 5pm, and we are looking for someone that will ensure the lights are on and the door is open for 8:30, who will also be locking up at 5pm. The team you will work with have a wide breadth and depth of experience in the real estate industry, giving you support on any open questions you might have in the course of your work. You will report directly to our Senior Vice President of Sales, and work closely with all members of our office.
Your training will be with various members of our office, ensuring you have a good understanding of how our industry, process, and office runs today. Our aim is to ensure you have the right information to do your job well, setting you and the company up for success.
We are looking for a candidate that would like to grow with the company!
Responsibilities include but are not limited to:
- Greet and assist visitors, clients and vendors in a professional and friendly manner
- Answer and direct phone calls, emails and inquiries appropriately
- Manage overall office appearance
- Maintain overall office organization including ordering and stocking supplies
- Assist with data entry of new files and scanning/photocopying projects as needed
- Support marketing and business development team as needed - ordering business cards, vendor gifts, and other miscellaneous marketing items
- Manage incoming and outgoing mail, packages, and deliveries
- Collaborate with team members on special projects and initiatives
- Assist in training new staff members on office procedures and systems.
- Support budgeting processes by tracking expenses and assisting with financial reports.
- Communicate effectively with clients, vendors, and team members via phone and email.
Requirements:
- Positive, outgoing, friendly attitude
- Strong experience in Office Management/Administration
- Excellent/Advanced in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent communication and interpersonal skills
- Strong organizational and time-management abilities
- A resourceful, problem-solving approach to your work
- Familiarity with marketing, social media platforms and digital marketing tools is a bonus
We look forward to hearing from you!
Job Type: Full-time
Pay: From $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $25