Office Administrator

The Kennebec Valley Chamber is looking for an Office Administrator to join our team. This is an onsite job Monday - Friday with 25-32 hours a week.

General Office Assistance

• Greet and assist visitors, ensuring a welcoming atmosphere.
• Maintain a well-organized office environment to support daily operations.
• Assist staff with administrative tasks as needed.
• Check and distribute incoming mail daily.
• Answer and direct incoming phone calls professionally.

Community Engagement & Support

• Respond to inquiries from community members, businesses, and visitors.
• Provide information about chamber services, local events, and business resources.
• Direct community members to appropriate staff or resources as needed.

• Provide clerical support, including printing, copying, and scanning documents.
• Assist with scheduling and coordinating meetings.
• Schedule meetings for staff and ensure calendar accuracy.
• Reserve meeting spaces and prepare necessary materials.

Event & Inventory Management

• Audit inventory post-events, ensuring supplies are replenished.
• Assist in organizing and preparing materials for events and meetings.

Relocation Packets & Membership Certificates

• Assemble and distribute relocation packets as requested.
• Process and mail membership certificates to new and renewing members.

Ensure the lobby remains stocked and maintain an inventory of brochures.

Space Management

• Manage and update the co-working and conference room reservation calendars.
• Ensure the spaces are clean, stocked, and ready for use.

Responsibilities

• Manage the reception area to ensure effective communication both internally and externally
• Provide office guests with a hospitable experience
• Interact with IT, phone and building personnel as needed

Qualifications

The following experience and skills are considered essential:

• At least five years of progressively responsible office experience required; experience in a Chamber office or a similar community-based organization preferred.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications and data management.
• Ability to multi-task, organize, and prioritize work