What are the responsibilities and job description for the Administrative Support Specialist position at Atlantic Group?
We are seeking a highly organized and proactive Administrative Support Associate to join our team in Boston. This role will be essential in ensuring smooth day-to-day office operations, supporting leadership, and assisting with administrative tasks in a fast-paced, entrepreneurial environment.
Responsibilities
- Manage the front desk and reception area by answering calls, greeting guests, and handling mail.
- Maintain an organized and professional office environment, including common areas, conference rooms, and supplies.
- Coordinate meeting logistics by scheduling rooms, ensuring proper setup, and arranging necessary materials.
- Oversee office inventory, order supplies, and manage provisions within budget.
- Work with building management to address maintenance issues and service requests.
- Support vendor invoicing and assist with onboarding new team members.
- Help coordinate events such as team gatherings and end-of-year celebrations.
- Provide administrative support to leadership, including calendar management and scheduling meetings.
- Coordinate domestic and international travel arrangements.
- Track business expenses, prepare reports, and organize conference registrations.
- Ensure all necessary materials are available for meetings and events.
- Handle confidential correspondence with discretion and escalate urgent matters as needed.
Qualifications
